Dr. Forbes, DNP, PMHNP-BC
Telehealth psychiatry practice, Dallas–Fort Worth
“I want to just practice. I don’t want to run a practice.”
Ataraxis placed a HIPAA-certified medical VA who took over scheduling, prior authorizations, and patient communication, shortlisted in just two days, freeing Dr. Forbes to expand into new states on her own timeline.
Neeley, Practice
Owner & Clinical Supervisor
Behavioral health practice, Florida
“Sheila is doing great. Asking good questions and did well yesterday with the trainings. We are excited to have her!”
After two failed local hiring rounds, Ataraxis placed Sheila, a VA with a decade of US healthcare experience, within three days, fully integrated into the practice’s six-provider scheduling and billing workflow inside the first week.
Psychiatric Nurse Practitioner, Solo Practice
Austin, TX
A backlog of incomplete charts and an unreliable in-office hire were eating into evenings and patient care. Ataraxis placed a Virtual Medical Assistant who cleared the EHR backlog in two weeks and cut appointment wait times by 40%.
Assist providers with charting, scheduling, patient communication, and other essential tasks.
Help healthcare providers maintain steady cash flow and compliance with medical billing regulations.
Help prevent claim denials and streamline the patient billing process.
Prevent delays in care, reduces claim denials, and improves patient and provider satisfaction.
Remote professional who manages front-desk responsibilities for healthcare practices.
Handle administrative and support tasks while safeguarding patient privacy.
Manage accurate and compliant medical documentation within EHR systems to improve efficiency and patient experience.
If it’s billing, prior authorization, insurance verification, or charting slowing you down, we have a specialist built for that exact function. Match your bottleneck to a role.
Built for larger or multi-provider behavioral health practices, covering documentation and confidentiality needs at scale.
Supports individual and small-group therapy practices with session scheduling, client intake, and billing coordination.
Covers the day-to-day front office work of a general or family medicine practice, from scheduling to patient intake.
A flexible starting point for practices that need broad administrative and patient-facing support across the board.
Handles the front-desk pace and insurance coordination that dental practices depend on.
Supports the referral tracking and reporting coordination that imaging-heavy specialty practices need.
We support dozens more specialties beyond what’s shown here, from pediatrics to podiatry to urgent care. Browse the full range and find the one built for your practice.
Experienced with the scheduling, notes, and billing workflows built for therapy and behavioral health practices.
Familiar with Headway’s insurance credentialing and billing workflow that lets therapists accept insurance without the admin load.
Comfortable managing patient records, billing, and scheduling inside one of the most widely used general practice EHRs.
Trained on Athenahealth’s cloud-based clinical and billing workflows used across larger, multi-provider practices.
Skilled in AdvancedMD’s practice management and billing tools built for small to mid-size practices.
Trained on the charting, e-prescribing, and patient portal workflows practices rely on eClinicalWorks for.
We also place VAs trained on Epic, TheraNest, Jane App, and over a dozen other EHR and practice management systems. Find the one that matches yours.
Part-time placements start at $1,100 per month, and full-time placements start at $1,950 per month. Both are all-in rates, no separate recruiting fees, no hidden costs added later. What you’re quoted is what you pay.
Yes. Every VA signs a Business Associate Agreement before they touch any of your systems. They’re trained on PHI handling protocols and minimum-necessary access standards, meaning they only get into the systems and data required for their specific role. All work happens through encrypted, access-controlled connections.
We place VAs with direct experience across the major EHR and practice management platforms, from SimplePractice and TherapyNotes to Athenahealth, eClinicalWorks, Kareo, Epic, and more. If your practice runs on a specific system, tell us upfront and we’ll match you with someone specifically for that experience.
You’ll need to walk them through your specific workflows, how your practice runs, your preferences, your internal processes. That part’s normal for any new hire. What you won’t need to do is teach them healthcare basics or how to use your EHR. They already come in with US healthcare experience and hands-on familiarity with major platforms, so training is about your practice, not the fundamentals.
We’ll find you a better match. Our placements are month-to-month, so you’re never locked into a long-term contract with someone who isn’t working out. A replacement typically takes about two weeks, the same timeline as your original placement.
The person joins your team. We don’t take over your billing function or operate as an outsourced department, we place a dedicated VA who works inside your practice, follows your processes, and reports to you directly. Think of it as hiring, not outsourcing a task.
Billing on our end stays simple too: you get one monthly Stripe invoice, and we handle the compliance and paperwork behind it.
Reliability starts before they’re hired. Our vetting process screens specifically for long-term retention, not just skills,. We’re not placing candidates likely to job-hop after a few months. Once they’re working with you, accountability software tracks activity so you have visibility into their work, not just a promise that it’s happening.
