Hire a Virtual Assistant Who Already Knows Your EHR

From SimplePractice to Athenahealth, hire a VA fluent in your exact system, so there's less to teach and fewer mistakes.

Every EHR has its own logic, its own shortcuts, its own way of doing things that only makes sense once you’ve used it for a while. A VA who already knows your system skips that ramp-up entirely, they’re productive in week one instead of week four, and they make far fewer of the small errors that come from guessing their way through unfamiliar software. You shouldn’t have to pay someone to learn your EHR on the job when you can hire someone who already has.

Featured EHRs

SimplePractice

Your VA manages scheduling, client intake, session notes, and billing directly inside SimplePractice, the platform most solo and small therapy practices already run on.

TherapyNotes

For practices running clinical documentation and billing through TherapyNotes, your VA handles note organization, appointment scheduling, and claims tracking without needing a crash course first.

Headway

Headway's insurance-first model means billing and credentialing questions come up constantly. Your VA already understands that workflow, handling claims and coordination without treating it as a new system to figure out.

Alma

Similar to Headway, Alma practices lean heavily on insurance coordination. Your VA manages client scheduling and billing follow-ups inside the platform your practice already trusts.

Tebra

For practices using Tebra's combined EHR and practice management tools, your VA handles scheduling, patient communication, and billing inside one connected system.

Athenahealth

Larger and multi-provider practices often run on Athenahealth's cloud-based platform. Your VA works inside its clinical and billing workflows without needing extra oversight to get up to speed.

eClinicalWorks

Your VA manages charting, e-prescribing coordination, and patient portal messages inside eClinicalWorks, one of the most widely used general medical EHRs.

Your Practice Doesn't Run on Just One Platform.
Neither Does Your VA.

In practice, almost nobody runs a single system in isolation. You're likely juggling an EHR like SimplePractice or TherapyNotes alongside Headway or Alma for insurance-based clients, plus whatever platform you use for billing or eligibility checks on top of that. We don't place VAs who only know one piece of that stack. Our VAs manage your full workflow, EHR, billing, and insurance platforms, together, so you're not stitching together support from multiple hires just to cover the tools you actually use.

Hire by EHR

General Medical Practice EHRs

DrChrono Virtual Assistant

AdvancedMD Virtual Assistants

Practice Fusion Virtual Assistants

NextGen Office Virtual Assistants

CareCloud Virtual Assistants

Elation Health Virtual Assistants

CharmHealth Virtual Assistants

Kareo Virtual Assistant

PracticeSuite Virtual Assistants

Mental & Behavioral Health EHRs

TheraNest Virtual Assistants

Valant Virtual Assistants

Osmind Virtual Assistants

IntakeQ Virtual Assistants

Grow Therapy Virtual Assistant

Enterprise & Multi-Disciplinary Systems

Epic Virtual Assistant

Jane App Virtual Assistant

Telehealth & Virtual Care Platforms

Spruce Health Virtual Assistants

Doxy.me Virtual Assistants

Frequently Asked Questions

Do I need a VA who knows my exact EHR?

It’s not strictly required, but it’s the difference between a VA who’s productive on day one and one who’s still learning your system a month in. If your platform is listed above, we’ll match you with someone who already has hands-on experience in it. If it’s a less common system, tell us upfront and we’ll screen specifically for that experience.

What if my VA needs to learn a second platform?

That’s normal, and it’s exactly why we don’t place VAs who only know one tool. Most practices run an EHR alongside a separate billing or insurance platform, and we match you with someone comfortable managing that full stack, not just the primary system.

Which EHRs do your behavioral health VAs know best?

SimplePractice, TherapyNotes, Valant, Osmind, Alma, and Headway are where we see the deepest experience, since these are the platforms most of our behavioral health clients already run on.

Hire a Virtual Assistant Who Already Knows Your EHR

From SimplePractice to Athenahealth, hire a VA fluent in your exact system, so there's less to teach and fewer mistakes.

Featured EHRs

Your VA manages scheduling, client intake, session notes, and billing directly inside SimplePractice, the platform most solo and small therapy practices already run on.

For practices running clinical documentation and billing through TherapyNotes, your VA handles note organization, appointment scheduling, and claims tracking without needing a crash course first.

Headway's insurance-first model means billing and credentialing questions come up constantly. Your VA already understands that workflow, handling claims and coordination without treating it as a new system to figure out.

Similar to Headway, Alma practices lean heavily on insurance coordination. Your VA manages client scheduling and billing follow-ups inside the platform your practice already trusts.

For practices using Tebra's combined EHR and practice management tools, your VA handles scheduling, patient communication, and billing inside one connected system.

Larger and multi-provider practices often run on Athenahealth's cloud-based platform. Your VA works inside its clinical and billing workflows without needing extra oversight to get up to speed.

Your VA manages charting, e-prescribing coordination, and patient portal messages inside eClinicalWorks, one of the most widely used general medical EHRs.

Your Practice Doesn't Run on Just One Platform. Neither Does Your VA.

Hire by EHR

General Medical Practice EHRs

Mental & Behavioral Health EHRs

Enterprise & Multi-Disciplinary Systems

Telehealth & Virtual Care Platforms

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Your Practice Doesn't Run on Just One Platform.
Neither Does Your VA.