Our team has a high bar and a proven process that we use to find the best dental virtual assistants for healthcare providers:
Read more about our vetting process: Why Most Global Hiring Fails, And How the Ataraxis Vetting Process Fixes It
George was professional, responsive and a pleasure to work with throughout the hiring process. He took the time to understand my needs and connected me with an excellent candidate. I truly appreciate his support and would highly recommend his recruiting services.
As a psychiatric mental health nurse practitioner running a solo telehealth and in-person practice, I needed a virtual medical assistant who could manage patient scheduling, EHR workflows, and front-office coordination with minimal oversight.
My VA through Ataraxis has been exactly that. She handles new patient intake, manages our scheduling and messaging, and keeps everything running while I focus on patient care. What surprised me most is how she’s become a real thought partner. I’ll ask her to review a conversation or an email and she gives me a straight, honest read. That kind of judgment is hard to find. She’s now taking on more responsibilities as we expand our services, and she told me she’s in it for the long haul.
I only wish I had done this sooner. If you’re a mental health provider considering a HIPAA-compliant virtual assistant, don’t wait.
We’ve had an excellent experience working with Ataraxis and are so impressed. Their virtual assistants are professional, reliable, and highly skilled. The onboarding process was smooth, communication is consistent, and they truly understand how to match the right assistant to the right business needs.
They’ve helped us streamline operations and stay organized without the overhead of hiring in-house. I highly recommend them to any business looking for dependable virtual support.
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
We’ve had a really good experience working with Ataraxis. They make it easy to find talented healthcare virtual assistants, who have great attention to detail, at affordable rates. The team is very easy to work with and keeps in touch regularly, checking in to make sure everything is running smoothly and that we’re satisfied with our assistants. Overall, it’s been a smooth, professional experience from start to finish.
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
The average dental practice spends 25 to 40 percent of its operational time on administrative work: insurance follow-ups, scheduling gaps, aging receivables, and patient coordination. Add rising payroll costs and ongoing staffing shortages, and the pressure compounds quickly.
The work still has to get done. The question is whether it needs to be done by someone in your office or someone working remotely at a fraction of the cost.
No long-term contracts.
Hiring a dental virtual assistant through Ataraxis gives your practice access to experienced, HIPAA-trained dental administrative professionals at significantly lower cost than U.S. market rates. From appointment scheduling and insurance eligibility verification to claims follow-up and patient communication, you get dependable support without the overhead of additional in-office headcount.
Offshore staffing through Ataraxis costs a fraction of what a comparable U.S. hire runs once you factor in salary, benefits, payroll tax, and recruiting overhead. There are no upfront fees, no lock-in contracts, and no billing surprises. The numbers below show exactly what you pay and what you save.
174 hrs · $11/hr all-in
87 hrs · $12/hr all-in
vs. $60–97k for a U.S. hire
2–3 vetted candidates
Marketplaces give you access to freelancers. You screen, manage and replace them yourself. Ataraxis screens, employs and replaces. Here is what that difference costs and what it buys.
| Upwork | Fiverr | OnlineJobs.ph | Ataraxis Management | |
|---|---|---|---|---|
| Talent | Broad pool, mixed levels | Gig based, mixed levels | Philippines only | Experienced global pool, screened against the role. Works only for you |
| Vetting | None, you do it | Minimal | None, you do it | Take home assignment, reference and background checks. Acceptance rate under 5% |
| Hiring speed | Self serve. You post and screen | Instant gigs | Self serve. You post and screen | Most roles filled in 2 weeks or less. Run for you |
| Ongoing support | None | None | Self managed | Onboarding and management support. Dedicated contact |
| How you pay | Percentage platform fees | Up front plus add ons | Flat subscription. You pay the hire separately | Fixed monthly, all in. From $1,950 full time, $1,100 part time |
| Who employs the person | Independent contractor | Independent contractor | You do, directly | Employer of record. No partners |
| Strengths | Large global pool, escrow protection | Fast to start, low cost, pricing up front | Direct hire, lowest headline cost | Dedicated full time staff. Performance monitoring. Replace or cancel on one week notice. Unused hours refunded |
| Trade offs | Platform fees. Screening is your job. No replacement cover. Freelancers work for several clients | Quality varies. Suited to tasks, not a role. No replacement cover. Freelancers work for several clients | No escrow. Vetting and payroll are your job. Philippines only | Costs more than doing it yourself |
Marketplace details from each platform's own terms and pricing pages. They describe the platforms, not any individual freelancer. Ataraxis figures are its published terms. Rates start at $1,950 full time and $1,100 part time and rise with the role. Reviewed September 2026.
All four place remote healthcare staff with US practices. They differ on vetting, who employs the person, how the work is supervised, and where the talent sits.
| Hello Rache | My Mountain Mover | MEDVA | Ataraxis Management | |
|---|---|---|---|---|
| Talent | Entry to mid level medical VAs | College educated, trained healthcare VAs | Trained medical assistants and nurses | Education and work history verified. Pool includes MBA holders, CPAs, nurses and medical doctors |
| Compliance | HIPAA compliant, BAA available | HIPAA compliant, strict training | HIPAA compliant | HIPAA compliant infrastructure. Signs BAAs. All work over secure VPNs |
| How candidates are selected | Pre trained pool, less customisation | Standardised matching process | Pre trained talent pool | Take home assignment, reference and background checks. Acceptance rate under 5%. You meet two to three candidates |
| Supervision | Self managed by the client | Oversight and performance monitoring provided | Client managed | Accountability software and a dedicated contact. One full time role per assistant |
| Onboarding | Basic onboarding support | Structured onboarding and upskilling | Basic onboarding and EMR familiarisation | Built around your practice and your systems |
| How you pay | Hourly rate | Flat monthly rate | Flat monthly rate | Fixed monthly. From $1,950 full time, $1,100 part time. Unused hours refunded |
| Who employs the assistant | Agency model | Agency model | Agency model | Employer of record. No partners |
| Notice to replace or end | Varies by contract | Varies by contract | Varies by contract | One week to replace or end a placement. 30 days to end the agreement |
| Where talent is based | Philippines | Philippines | Philippines | Philippines, Latin America and South Africa |
Competitor details from each company's own website. Ataraxis figures are its published terms. Rates start at $1,950 full time and $1,100 part time and rise with the role. Reviewed September 2026.
Hiring a remote team member in a dental practice is not the same as hiring administrative support for a non-clinical business. The moment someone accesses patient records, confirms an appointment, routes a message, or submits a claim, HIPAA applies. That is true whether they are sitting at your front desk or working remotely from Manila or Cape Town.
Every dental virtual assistant placed through Ataraxis signs a Business Associate Agreement (BAA) before their first day. They are trained on PHI handling protocols, minimum necessary access standards, and what to do if something goes wrong. All work is conducted through encrypted, access-controlled connections. Ataraxis also signs a BAA with your practice as the covered entity, so the compliance chain is documented on both ends.
This is not a checkbox. It protects your patients, your license, and your practice.
We source talent globally, but we understand exactly what it costs to run a dental practice in the United States.
Operating a dental practice in California means dealing with some of the highest administrative overhead in the country. Between payroll taxes, mandatory benefits, and local compliance requirements, a single front-desk hire can easily cost $60,000 to $80,000 fully loaded. A dental virtual assistant handles the same scheduling, insurance verification, and billing coordination at a fraction of that cost, with no additional square footage, no benefits package, and no employer tax obligations on your end.
Texas has one of the fastest-growing dental markets in the country, which also means more competition for the same patient base. Practices that respond to new patient inquiries faster, manage recall more consistently, and keep their schedules full are the ones that grow. Delegating those front-desk and back-office tasks to a dental VA means your in-office team stays focused on what they were hired to do: patient care, not administrative triage.
Florida’s dental market is heavily seasonal, with patient volume that shifts significantly depending on the time of year. That kind of variability puts real pressure on scheduling, recall management, and collections. A dental virtual assistant keeps those workflows running consistently regardless of what is happening in the office, so follow-ups go out on time, claims get submitted, and patients do not fall through during the slow stretches.
In New York, every operational decision comes with a cost consideration. Adding in-office administrative staff means more payroll, more square footage, and more HR overhead in a market where all three are expensive. Dental practices here use virtual assistants to handle insurance coordination, patient communication, and billing follow-up without any of that overhead. You get the coverage you need without expanding your physical footprint or your compliance obligations.
Dental practice owners in Illinois, particularly in the Chicago metro, are managing a demanding payer environment alongside the day-to-day operational load of running a clinical practice. Prior authorizations, claim denials, aging receivables, and recall gaps are all time-intensive to manage in-house. A dental virtual assistant takes that administrative load off your team so your licensed staff can focus on patient care and clinical productivity rather than paperwork.
Medical Virtual Assistant & Healthcare Admin Specialist | Kenya
$11/hr for full-time, $12/hr for part-time | US hours | Available now
Joyce is a Kenya-based Medical Virtual Assistant with 3+ years of direct US healthcare experience, a BS in Foods, Nutrition & Dietetics and fluent professional English developed through years of client-facing roles with US and international organizations. Her clinical academic background gives her a meaningful edge in understanding medical context, patient communication, and documentation accuracy.
She spent nearly three years as a Medical VA for a US family practice, where she was managing physician calendars, patient scheduling, EMR documentation (Accuro and OSCAR), lab and pharmacy coordination, insurance inquiries, and prescription follow-ups. Most recently she supported small mental health counseling practice as a Practice Assistant, handling TherapyNotes, insurance verification, claims submission, payment processing, and intake workflows.
EMR/Software: Accuro, OSCAR EMR, TherapyNotes, RingCentral, Square, Notion, Google Workspace, Microsoft Office, Canva, Slack
References (10/10 and 10/10 re-hire): Both a supervising Office Manager and a Media Manager independently confirmed she consistently exceeded expectations, maintained zero connectivity issues, and proactively created systems that improved team efficiency.
“She is absolutely wonderful and a joy to work with. I wish I had more for her to do and would give her a high recommendation to another employer. She is quick to respond, great with questions, very well organized and has great communication skills. If there is some way I can be a formal reference for her I am more than happy to do so.”
Best fit for: Family practices, behavioral health therapists, and telehealth platforms needing a HIPAA-aware, US-experienced Medical VA for scheduling, EMR management, patient communication, and insurance follow-ups.
Revenue Cycle Manager & Medical Billing Operations Lead | Philippines
$13/hr for full-time, $14/hr for part-time | US hours | Available now
Kath is a Philippines-based Revenue Cycle Management professional with 10+ years of direct experience managing U.S. medical practice accounts across behavioral health, nephrology, pediatrics, imaging, infusion, and multi-specialty settings. She holds a Doctor of Dental Medicine, giving her rare clinical literacy that sharpens her accuracy in coding, documentation review, and payer communications.
Her entire career has been US-client-facing: most recently as Account Manager at a Texas-based healthcare facility, and before that as Billing Associate Manager at a California-based behavioral health telehealth company, where she served as the organizational subject-matter expert for multi-state Medicaid compliance and denial prevention. She has managed end-to-end RCM including charge entry, claims submission, A/R follow-ups, denial management, EOB/ERA reconciliation, credentialing, VOB, and payer escalations.
Certifications: HIPAA Compliance, Certified Medical Billing & Coding (ICD-10 & ICD-11), Agile Project Management, Six Sigma White & Yellow Belt, Mastering RCM 2025
References (10/10 and 9/10 re-hire): Both former managers confirmed she consistently exceeded performance targets and demonstrated strong leadership and operational accountability.
Best fit for: Behavioral health practices, nephrology, multi-specialty groups, and telehealth platforms needing a HIPAA-certified, US-trained RCM manager for billing operations, denial reduction, and revenue optimization.
A dental virtual assistant is a remote dental administrative professional who handles the front-office and back-office workflows that keep your practice running. They work alongside dentists, hygienists, and practice managers to manage scheduling, patient communication, insurance workflows, and documentation.
By delegating those tasks, your clinical team can focus on chairside care, procedural throughput, and practice growth rather than administrative backlogs.
Looking for a Dental Virtual Receptionist Specifically?
If your primary need is dedicated front-desk coverage, phone support, and appointment coordination, a dental virtual receptionist may be the more targeted fit for your practice. The role is scoped specifically around inbound and outbound patient communication, scheduling workflows, and front-office coordination.
A junior dental VA typically has 0 to 2 years of experience and handles foundational administrative tasks under guidance: answering calls, scheduling appointments, confirming patient details, and updating records in dental practice management software. They have working knowledge of dental terminology, HIPAA requirements, and standard office workflows.
A good fit for small or growing practices that need reliable front-desk support without the cost of a full-time in-office hire.
With 2 to 5 years of experience, a mid-level dental VA can independently manage a broad range of dental administrative workflows. This includes insurance eligibility verification, claims submission, treatment plan follow-ups, recall scheduling, and patient messaging. They are comfortable working inside your dental software, coordinating with payers, and supporting the clinical team with minimal oversight.
Well suited for busy practices looking to improve cash flow, reduce no-shows, and free up front-desk staff for higher-value tasks.
A senior dental VA brings 5 or more years of experience and can handle complex cross-functional workflows across scheduling, billing, insurance, and patient coordination. They often manage virtual front-desk operations, oversee aging reports, optimize scheduling protocols, and mentor junior team members.
The right fit for multi-location practices or high-volume clinics that need a seasoned professional capable of leading remote administrative operations.
Many of our dental virtual assistants have MBAs and graduate degrees, so you’ll have access to high-level expertise, without the price tag.
Switching platforms is not the solution. Your virtual assistant integrates directly into the EHR you already use. Our candidates are screened for familiarity with the major platforms used across dental, oral surgery, and specialty practices, including the medical EHRs that oral surgeons rely on for medical billing and coordination. Below are the platforms we actively recruit for. If you are running something not listed here, let us know and we will screen specifically for that experience.
Appointment scheduling, charting, and billing.
Clinical workflows, population health tools, and billing.
Managed billing, scheduling, and documentation.
Not seeing your platform? We screen candidates for any EHR your practice runs. Contact us to request a platform-specific search, or browse our full list of supported EHR systems to see the complete range of platforms we recruit for.
Your dental virtual assistant combines clear, professional communication with a working understanding of dental office workflows and insurance processes. Expect support with appointment confirmation, pre-visit insurance verification, treatment plan follow-up, claims management, and keeping patient records accurate across your practice management system.
When time-consuming administrative tasks are off your team’s plate, the people in your office can spend more time on direct patient care. The result is better chair utilization, shorter wait times, fewer missed calls, and a more financially stable practice.
Book appointments, reschedule visits, and recover no-shows to keep operatories full.
Check eligibility and confirm coverage before the patient arrives, reducing surprises at the front desk
Submit dental claims, track denials, and follow up with insurance to speed up reimbursements.
Reach out to patients about unscheduled treatment plans and help them get back on the calendar.
Send texts, emails, or phone reminders to minimize missed appointments.
Call or message patients after procedures to ensure recovery is going well and improve retention.
Send invoices, manage aging reports, and follow up on unpaid balances with professionalism.
Send and receive referral documents and confirm follow-through to keep continuity of care.
Draft patient-facing content like email updates or basic social posts to keep your brand top of mind.
Track overdue hygiene and recall patients and proactively schedule their next visit.
Prepare charts before appointments and update notes after visits to support clinical flow.
Collect forms, confirm information, and ensure new patients are fully prepared before arrival.
Keep schedules full, reduce no-shows, and improve production without adding in-office staff.
Access skilled dental support at significantly lower costs than hiring locally.
Faster responses, smoother scheduling, and consistent follow-ups lead to happier, more loyal patients.
Ataraxis does the heavy lifting by thoroughly screening and vetting virtual assistants before they’re matched with you. This means you won’t waste time sorting through unqualified candidates.
Ataraxis virtual assistants are fluent in English and skilled at communicating professionally, ensuring there’s no miscommunication in your day-to-day tasks.
Unlike many freelancers who may not align with your work hours, Ataraxis virtual assistants are willing (and happy) to work in your time zone, making collaboration seamless.
All Ataraxis VAs are college educated and have specialized experience in various fields, so you can trust them to hit the ground running.
Hiring through Ataraxis gives you access to ongoing support. If your team of virtual assistants needs adjustments, Ataraxis is there to help, unlike freelancer platforms where you’re on your own.
Freelancer platforms often attract short-term gig workers who juggle multiple client projects at the same time. Ataraxis virtual assistants are committed to building lasting partnerships with one employer, becoming a true extension of your team.
When you’re ready to hire a dental virtual assistant, the best location depends on the mix of cost, language skills, time-zone overlap, and talent depth your business needs. Here’s a quick tour of the best regions, each with clear advantages and a few trade-offs, to help you decide where to hire a virtual assistant who fits your workflow.
We created the Global Outsourcing Talent Index, a data-backed audit of all 193 UN-recognized countries scored across five variables: labor cost, English proficiency, talent availability, digital infrastructure, and political stability.
The results were eye opening and are frequently cited by major news sites and industry blogs all over the world.
This is our most active sourcing region, and for good reason. The Philippines has over 7 million professionals on LinkedIn, produces 1.45 million graduates every year, and ranks #2 in Asia for English proficiency. Professionals here have been working with U.S. businesses for decades, so the learning curve around culture, communication style, and business expectations is already short.
The talent pool covers a wide range of roles, and most professionals are used to working U.S. hours, so time zone coordination is rarely a real obstacle. If you are hiring a virtual assistant for the first time and want the lowest-risk entry point into offshore hiring, the Philippines is the place to start.
Pros: #1 ranked outsourcing destination globally. Deep English-speaking talent pool. Strong familiarity with U.S. business culture. Large graduate pipeline. Highly competitive rates. Proven remote work track record.
Cons: Time zone difference from the U.S. requires some coordination, though most professionals are already accustomed to working U.S. business hours.
Best for: Virtual assistants, virtual medical receptionists, customer service, admin support, recruitment, bookkeeping, and healthcare back-office roles.
Latin America’s biggest advantage is time zone alignment. Most of the region sits within one to three hours of U.S. time zones, which means you can have a real working relationship without anyone significantly adjusting their schedule. If same-day collaboration matters to your team, this region delivers that more naturally than most.
The region also produces strong bilingual talent in English and Spanish, which is a practical advantage if your customer base includes Spanish speakers or your business operates across both languages. One thing to keep in mind: quality varies more by country and city here than in more established markets. Vetting matters more, not less.
Pros: Excellent time zone alignment with the U.S. Strong bilingual capability in English and Spanish. Competitive rates. Growing professional services talent base. Same-day collaboration without scheduling workarounds.
Cons: Quality varies more noticeably by country and city than in more established markets, so thorough vetting is essential. Rates can be slightly higher than Southeast Asia or Africa depending on the country.
Best for: Bilingual customer service, sales support, admin, marketing, and businesses with Spanish-speaking customer bases.
South Africa is a strong option for roles where communication quality is non-negotiable. Professionals here are native or near-native English speakers, they write well, and they communicate in a way that Western clients tend to find natural from day one. The country has a solid track record in executive support, finance, and customer-facing roles, with reliable infrastructure in major cities.
The talent pool is smaller than the Philippines, and the time zone requires some planning if your team operates purely on U.S. hours. But for roles where professionalism and communication are the top priority, South Africa consistently delivers.
Pros: Native or near-native English speakers. Strong business writing and professional communication. Solid alignment with Western business culture. Good infrastructure in major cities. High-quality talent in admin and finance.
Cons: The talent pool, while strong, is smaller than Southeast Asia. The time zone can require some adjustment for businesses operating purely on U.S. hours.
Best for: Executive virtual assistants, professional services support, customer-facing roles, content, and finance.
East Africa is one of the fastest-growing outsourcing markets in the world right now, and most U.S. businesses have not caught on yet. That works in your favor. You can access experienced, well-educated professionals before rates climb and competition for that talent increases.
Several of our strongest-performing virtual assistants come from this region. The professionals here tend to be highly motivated, detail-oriented, and serious about their work. Rates are very competitive relative to the education and experience level you get. The practical note: infrastructure can still be inconsistent outside major cities like Nairobi, Addis Ababa, and Kampala, so careful vetting is important.
Pros: High education levels relative to compensation. Strong English proficiency. Highly motivated professionals. Very competitive rates. Growing urban infrastructure in major cities.
Cons: As a newer outsourcing market, careful vetting is essential. Infrastructure can still be inconsistent outside major cities.
Best for: Administrative support, executive assistance, sales support, operations, and any role where you want experienced professionals at a lower cost point.
If your biggest priority is real-time availability and cultural familiarity for customer-facing work, the Caribbean is worth a closer look. Countries like Jamaica, Trinidad and Tobago, and Barbados have established outsourcing industries, and English is the primary language. Customers and clients often find the interaction immediately familiar, which matters a lot for front-line roles.
The talent pool is smaller than other regions, so this is not the right fit for high-volume or highly specialized hiring. Rates are also higher than Africa or Southeast Asia. But for roles where accent and cultural alignment are the top priorities, the Caribbean delivers.
Pros: Near-identical time zones to the U.S. East Coast. Strong English communication. High cultural familiarity with American consumers. No scheduling lag for customer-facing roles.
Cons: The talent pool is smaller than other regions, which limits options for specialized or high-volume hiring. Rates tend to be higher than Africa or Southeast Asia due to proximity and cost of living.
Best for: Customer service, inbound and outbound calling, sales support, and roles where real-time availability and cultural familiarity are priorities.
Eastern Europe is where you go when the role requires technical depth. Countries like Poland, Romania, Ukraine, and Bulgaria produce large pools of highly educated professionals in IT, software development, data analytics, and finance. English proficiency in professional roles is strong, and the work culture aligns well with U.S. and European business expectations.
The trade-off is cost. Eastern Europe delivers meaningful savings compared to hiring domestically, but it is more expensive than Asia or Africa. Time zone differences also require some planning for real-time collaboration. For technical and specialized roles, though, the talent quality is hard to match at this price point.
Pros: Strong technical and analytical skill sets. High education levels. Solid English proficiency in professional roles. Good infrastructure. Work culture that aligns well with U.S. and European businesses.
Cons: Rates are higher than other offshore regions, which reduces cost savings compared to Asia or Africa. Time zone differences with the U.S. require some planning for real-time collaboration.
Best for: IT support, software development, data analysis, finance, and roles requiring strong technical expertise.
Hiring your first dental virtual assistant is perfectly doable on your own, but most business owners underestimate the hours it takes to sift through resumes, schedule calls, and run multiple interview rounds. Research shows that the DIY path typically drags on for weeks (or months), involves several interviews, and can still lead to mis-hires if you rush the vetting stage.
List everything you want your virtual assistant to own and create detailed instructions. Clarifying scope upfront helps with long term retention and minimizes confusion.
Having a set schedule helps create structure and consistency.
Write a descriptive JD with required experience, KPIs, schedule expectations, etc.
Post your job description to virtual assistant websites and craft a recruitment message you can use to reach out to candidates directly.
Expect to screen 40-100 candidates to find your ideal virtual assistant.
Give 2-3 finalist candidates a short take-home assignment to test their attention-to-detail, responsiveness, and work product.
A bad hire can cost up to 50% of first-year pay, so doing your due diligence is cheap insurance.
Draft an employment or contractor agreement, include an NDA, and grant tool access.
When you hire a dental virtual assistant through Ataraxis, you skip steps 2-7, saving you weeks of lost productivity.
Whether you are managing a growing patient panel, dealing with scheduling gaps, or trying to reduce the administrative load on your clinical staff, a dental virtual assistant gives you a practical solution. Ataraxis places full-time, HIPAA-trained dental virtual assistants who understand how dental practices operate, in two weeks or less.
Start Hiring a Virtual Assistant Today
We source top talent globally from regions including the Philippines, Latin America, South Africa, and East Africa, and beyond.
They send text and email reminders, confirm appointments a day in advance, and follow up with patients who miss or cancel, which helps keep the schedule full.
Only if you choose to tell them. Some practices introduce the VA as part of the team, while others forward calls and messages so it feels like an in-house coordinator using your phone number and email domain.
