Fluent in English and will work in your time zone
Performance monitoring + accountability
Scale up or down in 2 weeks
200+ candidates screened per week, 5% acceptance rate
Fluent English, aligned to your time zone
Scale up or down in as little as 2 weeks
Month-to-month, no long-term lock-in
Helping Hakenya Scale with Offshore Talent
Danny Gebre, the founder of Hakenya, knows the recruitment industry inside and out. After more than eight years working at firms like TEKsystems and Kayman Recruitment, where he was their top biller and led their expansion into the U.S. market, Danny set out to build his own recruitment business. He launched Hakenya in 2022 as a solo recruiter, and pretty quickly, he was in demand. But the business was 100% dependent on him, which made it tough to grow without spreading himself thin.
When we connected with Danny, he was looking for a way to get help with candidate sourcing. He’d thought about hiring someone locally in the U.S. but wanted to explore the idea of offshore talent, too. After we talked through the options, Danny decided to go with offshore. From our network, we matched him with a senior talent sourcer in the Philippines who has over 11 years of experience across multiple industries.
Adding a dedicated talent sourcer was a game-changer for Danny. Now, he can serve more clients without being the only one in the driver’s seat. Hakenya has grown beyond being just one person’s effort, giving Danny the flexibility to focus on what he does best and build a business that’s set up for sustainable growth.
Boosting Talent Fox’s Client Outreach
Selam Adhanom, co-founder and owner of Talent Fox, has spent over eight years in recruitment, with experience at companies like Carvana and Breakline Education. She launched Talent Fox in 2022 with a mission: to help organizations in the education sector find the right people for critical roles. She’s passionate about connecting educators with schools nationwide, both public and private.
When we first spoke with Selam, she had a compelling message and a strong vision for Talent Fox, but she was struggling to get in front of enough potential clients to showcase her services. We quickly got to work; within a week, we’d helped her fine-tune her outbound strategy and brought in a seasoned BDR to support her business.
Just a week later, the results started rolling in. Prospects began responding positively, and Selam was able to line up new client meetings, giving her the traction she needed to grow Talent Fox’s impact in the education space.
Scaling Talent Vine’s Candidate Sourcing
May Babraitis, CEO of Talent Vine, has over a decade of experience in recruiting, having worked as a technical recruiter for companies like Palantir and Imprint. She co-founded Talent Vine in 2021 with a mission to connect early and growth-stage companies with hard-to-find talent, partnering with some of the fastest-growing, VC-backed startups across the U.S.
When we met May, she already had a strong pipeline of clients, but she needed extra candidate sourcing support to keep up with the demand. She was specifically looking for someone diligent and detail-oriented, with experience recruiting for complex engineering roles in the U.S. market.
Within three weeks, we introduced her to several outstanding candidates. May ended up hiring one of them for the role, and she’s thrilled with how well it’s working out. Now, Talent Vine has the extra sourcing power to keep pace with her clients’ needs.
I’ve been in recruitment for over 11 years, with nearly 8 years running my own business. Like many, I was skeptical about offshore talent and worried that it might hurt my company’s reputation or lead to lower-quality work. High-growth companies expect precision, and I wasn’t sure offshore talent could deliver.
After testing US based hires and automation tools, I found offshoring to be the most efficient and sustainable approach. One of my early hires, Abby, brought in 4 clients in her first month, generating $50k. Recently, another hire helped secure a $400k project.
These results proved that done properly, offshoring doesn’t lower standards, it elevates them.
Today, offshore talent powers every part of my business: recruitment, sales, marketing, and support.
Now, I help other CEOs hire offshore talent and implement systems to grow efficiently without sacrificing quality.
As a business owner with experience across several industries, I understand the challenges CEOs and customer service managers face, which is gaining, keeping, and delighting customers. In my career, I’ve co-owned four businesses, and I’ve seen firsthand how customer satisfaction can make or break a company.
At Ataraxis, I lead our dedicated customer service team, specializing in offshore and nearshore call centers. We don’t just provide virtual assistants to manage emails or schedules; we deliver skilled professionals who take on full customer service roles. From handling complex technical support calls, managing live chat, to taking 80+ calls a day, our staff are trained to enhance customer experience while reducing average handling time.
If you’re looking to improve your customer service operations with top-tier offshore or nearshore talent, I’d love to show you how we can help.
We’ve had an excellent experience working with Ataraxis and are so impressed. Their virtual assistants are professional, reliable, and highly skilled. The onboarding process was smooth, communication is consistent, and they truly understand how to match the right assistant to the right business needs.
They’ve helped us streamline operations and stay organized without the overhead of hiring in-house. I highly recommend them to any business looking for dependable virtual support.
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
We’ve had a really good experience working with Ataraxis. They make it easy to find talented healthcare virtual assistants, who have great attention to detail, at affordable rates. The team is very easy to work with and keeps in touch regularly, checking in to make sure everything is running smoothly and that we’re satisfied with our assistants. Overall, it’s been a smooth, professional experience from start to finish.
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
A skilled professional who provides remote support to your business. Hiring a Virtual Assistant lets you outsource everyday tasks, giving you and your employees more time and freedom to focus on growing your business.
Expert on the SimplePractice platform. They manage administrative and clinical-support workflows such as client intake, appointment scheduling, insurance verification, billing, documentation, and patient communication.
Trained to support therapists, psychologists, psychiatrists, and counseling clinics with both administrative and clinical workflows. They assist with charting, intake coordination, scheduling, patient communication, and EHR updates.
Manages front-desk responsibilities for healthcare practices. They handle patient communication, appointment scheduling, and administrative tasks to ensure smooth day-to-day operations while reducing in-office workload.
Helps streamline clinical and administrative workflows. They assist providers with charting, scheduling, patient communication, and other essential tasks.
Hiring a Virtual Assistant shouldn’t be a gamble. That’s why our Founder developed the SCALE Framework—a proven system to hire, train, and manage high-performing virtual assistants who drive real results for your business.
The SCALE Framework ensures every step of the virtual assistant hiring journey is intentional, efficient, and geared toward your success:
We start by understanding your business needs and goals. Then, we use a rigorous hiring process to match you with a virtual assistant who has the skills, personality, and work ethic to seamlessly integrate into your business.
Result: A virtual assistant who feels like an extension of your team from day one.
A generic approach doesn’t work. We help you create a tailored onboarding experience, ensuring your virtual assistant understands your business, workflows, and expectations.
Result: Your VA is fully prepared to hit the ground running.
Repetitive tasks eat into your productivity. We help you develop Standard Operating Procedures (SOPs) and introduce tools that streamline these tasks, freeing up your time for strategic work.
Result: Your business runs smoother, and you get back hours of your day.
Every virtual assistant has unique strengths. We work closely with you to identify those strengths and align them with your highest-priority tasks to maximize their impact on your business.
Result: Your VA consistently delivers high-value results.
Your success is our priority. We provide ongoing guidance to track performance, refine workflows, and ensure you’re always getting the most out of your investment.
Result: A long-term solution that evolves with your business.
Most virtual assistant providers stop at placement. With SCALE, we stay with you every step of the way, ensuring your VA doesn’t just meet expectations – they exceed them.
Our customers save thousands of hours annually and see measurable business growth.
We personally guide you through hiring, training, and optimizing your virtual assistant.
The SCALE Framework equips you with processes that can grow with your business.
MBA, with 8 years of experience in healthcare, finance, and HR
MBA, with 9 years of experience in marketing, accounting, and professional services
Master’s degree, with 8 years of experience in finance, software, and consulting
MBA, with 12 years of experience in manufacturing, real estate, and hospitality
We source top talent globally from regions including the Philippines, Latin America, South Africa, and East Africa, and beyond.
Our team screens over 200 applicants with a 5% acceptance rate. Every candidate goes through:
You’ll only meet the top 3–4 finalists we’ve personally vetted and approved.
Read more about our vetting process here.
For each role, we’ll shortlist 3–4 highly qualified finalists based on your requirements. You’ll have the opportunity to interview each candidate and decide who’s the best fit for your team.
We set up and maintain secure VPN access and use timekeeping and productivity monitoring tools to ensure accountability. All staff are trained in data security best practices to maintain compliance and confidentiality.
Ataraxis has been operating for just under two years, but our roots run deep. Our founder has led a successful recruitment business for nine years, employing global talent within that company as well. (We eat our own cooking.)
Yes. Once hired, your chosen candidate will work exclusively for you on a full-time basis. They’ll act as a dedicated member of your team, fully aligned with your goals and workflow.
We take care of all the back-end work including compliance, paperwork, and payroll. You’ll simply receive a monthly Stripe invoice for each person you hire, making the process seamless and hassle-free.
No. Our agreements are month-to-month, giving you complete flexibility. There are no deposits or lock-in contracts.
Hiring a virtual assistant saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great virtual assistants often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your virtual assistant will match your local time zone, making teamwork easy and smooth.
US-based virtual assistants usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time virtual assistants starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time virtual assistants because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find virtual assistants deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your virtual assistant fully onboarded and familiar with your business, ensuring you work well together from the very beginning.
