Running a sports medicine clinic means more than just treating injuries. Between coordinating appointments, processing insurance, managing follow-ups, and maintaining detailed documentation, administrative work can slow your team down.
That’s where Ataraxis comes in.
We help healthcare practices hire a Virtual Assistant for Sports Medicine Clinics who can manage the daily admin load. From scheduling and insurance verification to billing and EHR documentation, your VA becomes a trusted extension of your front desk and clinical staff, keeping your operations efficient so your providers can focus on patient recovery and performance.
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
Between pre-authorizations, injury documentation, therapy scheduling, and billing, administrative tasks can pile up fast. Hiring in-house support adds costs, while juggling it all internally can delay patient care.
A Virtual Assistant for Sports Medicine helps keep your clinic organized by managing scheduling, EHR updates, and patient communication so your staff can focus on getting athletes back in action faster.
Collect patient demographics, injury details, and insurance information before the first visit.
Book evaluations, therapy sessions, and follow-ups efficiently while minimizing no-shows.
Confirm coverage and secure pre-approvals for imaging, therapy, and procedures.
Input progress notes, update charts, and organize diagnostic reports.
Submit claims, track reimbursements, and follow up on pending or denied payments.
Handle appointment reminders, follow-up calls, and coordination between care providers.
Work with physical therapists, orthopedic surgeons, or imaging centers to ensure continuity of care.
Generate daily or weekly summaries on visits, payments, and clinical activity.
Maintain accurate medical and billing data to ensure regulatory compliance.
Support documentation, patient intake, and care coordination with precision.
Handle pre-approvals for procedures, imaging, and rehabilitation therapy.
Answer calls, manage inquiries, and handle scheduling across multiple providers.
Ensure clean claim submissions, reconcile payments, and reduce delays in reimbursements.
Apply correct ICD-10 and CPT codes for orthopedic, rehab, and therapy procedures.
Assist clinic managers or lead physicians with reporting, coordination, and daily operations.
Medical Biller with 3 years of US healthcare experience and very familiar with mental health, medicare, medicaid, ICD-10, CPT, and HCPCS
Virtual Medical Assistant with 3 years of US healthcare experience including EHR management, medical billing, insurance verification, and patient coordination
Insurance verification and patient coordination specialist with 5 years of US healthcare experience
Our VAs understand sports medicine operations, from injury tracking and therapy scheduling to insurance follow-ups.
One transparent rate covers hiring, training, management, and replacement coverage if needed.
All VAs are background-checked, confidentiality-trained, and covered under BAAs.
Many VAs work U.S. hours for real-time coordination with your providers and patients.
Proficient in EHR and practice management systems such as Athenahealth, Kareo, DrChrono, and eClinicalWorks.
If administrative work is holding your clinic back, it’s time to hire a Virtual Assistant for Sports Medicine Clinics through Ataraxis. You’ll improve efficiency, reduce burnout, and give your patients the focused care they deserve.
Start Hiring a Virtual Assistant Today
A full-time, HIPAA-trained remote teammate who works in your phones, email, and EHR to manage front-office and non-clinical sports med workflows so clinicians can focus on athletes.
Yes. They schedule exams, send prep instructions, confirm authorizations, attach reports to the chart, and notify the care team. Clinical interpretation remains with providers.
Administratively. They obtain clearances, reserve OR time, coordinate device reps, verify benefits, send pre-op and post-op instructions, and book follow-ups. Clinical decisions stay with surgeons.
Admin tasks only. They verify benefits, secure PAs, schedule procedures, provide prep and aftercare instructions you approve, and track follow-ups.
Yes. They verify benefits, prepare orders and ABNs when applicable, track delivery or pickup, and upload documentation. Coding choices remain with your team.
No. They collect symptoms, verify meds and allergies, follow your scripts, and escalate issues like acute injury, suspected fracture, or neuro symptoms per your escalation rules.
They send reminders, confirm attendance, manage waitlists, offer quick reschedules, and run recalls for imaging, rehab checks, and post-op visits.
They process refills against your standing rules, queue for provider sign-off, communicate status to pharmacies, and notify patients when complete.
Only if you choose. The VA uses your phone number, email domain, portal, and approved scripts so it feels in-house.
Hiring a virtual assistant saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great virtual assistants often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your virtual assistant will match your local time zone, making teamwork easy and smooth.
US-based virtual assistants usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time virtual assistants starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time virtual assistants because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find virtual assistants deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your virtual assistant fully onboarded and familiar with your business, ensuring you work well together from the very beginning.
