Running a pediatric clinic means balancing patient visits, scheduling, charting, and parent communication while making sure every child receives quality care.Every hour spent on paperwork is time taken away from care.
That’s where Ataraxis comes in.
We help pediatric practices hire a Virtual Assistant for Pediatricians who can handle the daily admin load. From appointment scheduling and insurance verification to EHR updates and billing support, your VA becomes a reliable extension of your front desk and clinical team.
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
Between new-patient onboarding, vaccination scheduling, insurance pre-approvals, documentation, and follow-ups, your staff is stretched thin. In-house hiring is costly, and trying to manage it all yourself can slow down care delivery.
A Virtual Assistant for Pediatricians helps you stay focused on your patients while ensuring everything behind the scenes runs smoothly and efficiently.
Collect forms, insurance details, and medical histories before the first visit.
Book, confirm, and reschedule appointments while keeping wait times low.
Update vaccine records, send reminders, and maintain compliance logs.
Confirm eligibility, copays, and visit limits before each appointment.
Submit and track claims, post payments, and follow up on denials.
Document visits, update patient records, and maintain accurate charts.
Respond to inquiries, reminders, and follow-ups with empathy and professionalism.
Assist with specialist referrals and track reports for continuity of care.
Prepare daily reports and track collections, appointments, and performance metrics.
Manage intake, reminders, and patient documentation with precision and care.
Handle insurance pre-approvals and follow-ups to prevent treatment delays.
Answer calls, manage messages, and keep parent communication organized.
Submit claims, manage payments, and ensure timely reimbursements.
Apply accurate ICD-10 and CPT codes to reduce denials and ensure compliance.
Support practice owners with calendars, reports, and correspondence.
Medical Biller with 3 years of US healthcare experience and very familiar with mental health, medicare, medicaid, ICD-10, CPT, and HCPCS
Virtual Medical Assistant with 3 years of US healthcare experience including EHR management, medical billing, insurance verification, and patient coordination
Insurance verification and patient coordination specialist with 5 years of US healthcare experience
Our VAs understand child health workflows, parent communication, and age-specific scheduling.
One predictable rate covers training, management, and replacement coverage if needed.
Many VAs work U.S. business hours for seamless coordination and patient support.
Background-checked, confidentiality-trained, and covered under BAAs.
Experience with EHR platforms like Kareo, CharmHealth, Athenahealth, DrChrono, and Practice Fusion.
If admin work is keeping your team from spending time with patients, it’s time to hire a Virtual Assistant for Pediatricians through Ataraxis. You’ll boost efficiency, reduce stress, and give families the care they deserve.
Start Hiring a Virtual Assistant Today
A full-time, HIPAA-trained remote teammate who connects to your phones, email, and EHR to run front- and back-office tasks for pediatric practices so clinicians can focus on children and families.
Yes. They manage vaccine and WCC recall lists, confirm eligibility and copays, send reminders, upload records, and document lot numbers or VIS dates from your team’s inputs. Clinical decisions remain with licensed staff.
We recruit assistants with experience in systems like PCC, Office Practicum, athenahealth, eClinicalWorks, Elation, and Epic community editions. Onboarding maps access and tasks to your exact workflows.
If you allow access, they can submit records, reconcile histories, and download certificates for school or camp forms, following your policy.
They send reminders, confirm visits, offer telehealth links when appropriate, and run follow-ups for missed vaccines and well visits to keep care on track.
No. They perform non-clinical intake only: collect symptoms, verify meds and allergies, apply your triage script, and escalate urgent issues per your escalation matrix.
They schedule with pediatric subspecialists, transmit records, track appointment status, attach results to the chart, and notify the clinician when follow-up is needed.
Yes. They verify eligibility, send links and consents, perform tech checks, collect pre-visit information, and ensure documentation is ready before the visit.
Only if you choose to tell them. The VA uses your phone number, email domain, portal, and approved scripts so the experience feels in-house.
If you need this, yes. They can submit claims, post ERAs and EOBs, work denials, and follow up on patient balances according to your billing rules. Final coding decisions remain with your licensed staff or billing partner.
Yes. We staff globally so you can match local clinic hours or extend coverage for evenings and weekends for message triage and scheduling requests.
Hiring a virtual assistant for Pediatricians saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great Pediatric virtual assistants often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your Pediatric virtual assistant will match your local time zone, making teamwork easy and smooth.
US-based virtual assistants for Pediatricians usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time virtual assistants starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time virtual assistants because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find virtual assistants deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your virtual assistant fully onboarded and familiar with your business, ensuring you work well together from the very beginning.
