Running a geriatric or elder care practice means balancing patient visits, medication management, care coordination, insurance tasks, and family communication, often for patients with multiple chronic conditions. Each missed form or delayed follow-up can impact continuity of care.
That’s where Ataraxis comes in.
We help healthcare providers hire a Virtual Assistant for Geriatrics & Elder Care Practices who can take on the daily administrative load. From appointment scheduling and insurance verification to EHR updates and follow-up tracking, your VA becomes a trusted extension of your care team helping your clinic stay organized, compliant, and patient-centered.
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
Between coordinating multiple specialists, tracking medications, updating charts, and managing insurance paperwork, geriatric care teams often struggle to keep up. In-house staffing can be costly, and delays can disrupt essential care for older patients.
A Virtual Assistant for Geriatrics helps streamline daily operations so your physicians, nurses, and care coordinators can focus on providing quality, compassionate care to every senior.
Collect demographic info, medical history, and insurance details for new seniors.
Coordinate follow-ups, medication reviews, and wellness visits efficiently.
Update treatment plans, note medication changes, and remind patients of adherence schedules.
Confirm eligibility and process pre-approvals for diagnostic tests, therapy, or long-term care.
Record progress notes, update patient charts, and track care coordination.
Submit claims, reconcile payments, and follow up on unpaid balances.
Assist with reminders, follow-ups, and updates with empathy and clarity.
Connect patients with cardiologists, neurologists, or rehabilitation specialists and track outcomes.
Prepare summaries on visits, claims, and care plan compliance.
Manage EHRs, care coordination, and patient communication with compassion and precision.
Handle insurance pre-approvals for diagnostic tests, medications, and therapies.
Answer calls, manage inquiries, and coordinate visits with caregivers or family members.
Submit clean claims, track payments, and ensure timely reimbursements.
Apply accurate ICD-10 and CPT codes for geriatric and chronic care procedures.
Support practice managers and physicians with scheduling, reports, and day-to-day operations.
Medical Biller with 3 years of US healthcare experience and very familiar with mental health, medicare, medicaid, ICD-10, CPT, and HCPCS
Virtual Medical Assistant with 3 years of US healthcare experience including EHR management, medical billing, insurance verification, and patient coordination
Insurance verification and patient coordination specialist with 5 years of US healthcare experience
Our VAs understand geriatric workflows from medication management to multi-provider coordination and family updates.
Predictable pricing that includes training, HR management, and replacement coverage if needed.
All staff are background-checked, confidentiality-trained, and covered under BAAs.
Many VAs work during U.S. hours for smooth, real-time communication with your care team.
Experienced with EHR and practice management systems such as Kareo, Athenahealth, DrChrono, and eClinicalWorks.
If administrative tasks are taking away from patient interaction, it’s time to hire a Virtual Assistant for Geriatrics & Elder Care Practices through Ataraxis. You’ll improve efficiency, reduce burnout, and enhance the quality of care your patients receive.
Start Hiring a Virtual Assistant Today
A full-time, HIPAA-trained remote teammate who works in your phones, email, EHR, and scheduling tools to manage front office and non-clinical care coordination so clinicians can focus on older adults and caregivers.
Yes. They confirm consent and legal status, document contacts, share approved instructions, and log all communications in the chart.
Administratively, yes. They identify eligible patients, schedule AWVs and CCM touchpoints, send materials, track completion, and record care-gap closures for clinician review.
Yes at the admin level. They send orders from your templates, track SOC dates, confirm visit schedules, collect notes, and close the loop with your team.
Yes. They book rides with approved vendors, confirm pick up and drop off times, send reminders, and update caregivers when plans change.
No. They collect symptoms, verify medications and allergies, follow your scripted questions, and escalate urgent issues such as falls, confusion, shortness of breath, or chest pain according to your escalation rules.
Yes. They schedule services, send prep instructions, track results, attach documents to the chart, and confirm receipt with the referring or receiving office.
They send reminders, call caregivers, arrange transportation, manage waitlists, and offer telehealth when appropriate to keep schedules steady.
Only if you choose. The VA uses your phone number, email domain, portal, and approved scripts so the experience feels in-house.
Hiring a virtual assistant saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great virtual assistants often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your virtual assistant will match your local time zone, making teamwork easy and smooth.
US-based virtual assistants usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time virtual assistants starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time virtual assistants because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find virtual assistants deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your virtual assistant fully onboarded and familiar with your business, ensuring you work well together from the very beginning.
