Running a coaching practice means more than client calls. You’re scheduling sessions, sending reminders, managing payments, updating resources, answering emails, and keeping your marketing channels active. Every minute spent on admin is time you’re not investing in clients or program growth.
That’s where Ataraxis comes in.
We help coaches hire a Virtual Assistant for Coaches who can step in and take over the repetitive, time-consuming work. From handling scheduling and onboarding to managing client communications and keeping your systems organized, your VA becomes a trusted extension of your coaching business.
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
But between scheduling sessions, sending follow-ups, updating course materials, and keeping track of payments, your time gets swallowed up by admin.
Hiring in-house is expensive. Doing it all yourself leads to burnout.
A Virtual Assistant for Coaches keeps your business running smoothly while you focus on helping clients achieve their goals.
Book client sessions, send confirmations, and reduce no-shows.
Respond to emails, inquiries, and follow-ups to keep clients engaged.
Manage invoices, track payments, and send reminders for overdue accounts.
Keep course materials, worksheets, and digital assets organized and up to date.
Schedule posts, update newsletters, and manage basic social campaigns.
Maintain accurate client records, notes, and progress updates.
Guide new clients through intake forms, contracts, and program orientation.
Organize webinars, group sessions, or retreats, handling logistics and communication.
Track client progress, engagement, and program performance with regular updates.
Handle daily admin and client coordination to keep your practice organized.
Track invoices, payments, and expenses for financial clarity.
Provide high-level support with scheduling, reporting, and project management.
Oversee campaigns, content, and outreach to grow your audience.
Manage back-office tasks and ensure smooth operations.
Plan, schedule, and optimize social content to engage clients and expand your reach.
Virtual Administrative Assistant with MBA and 8 years of experience in healthcare, finance, and HR
Virtual Executive Assistant with MBA and 9 years of experience in marketing, accounting, and professional services
Virtual Assistant with Master’s degree and 8 years of experience in finance, software, and consulting
Virtual Secretary with MBA and 12 years of experience in manufacturing, real estate, and hospitality
VAs with experience in coaching workflows and tools like Calendly, Kajabi, and CRMs ensure seamless integration into your practice.
One predictable rate includes training, management, and coverage.
Many of our VAs work U.S. business hours for real-time support.
Background checks and skill tests ensure reliable, experienced talent.
Confidentiality agreements and secure workflows keep your client information safe.
If your coaching practice is growing but admin is holding you back, it’s time to hire a Virtual Assistant for Coaches through Ataraxis. You’ll streamline your business, deliver a better client experience, and finally have the time to focus on the transformations that matter most.
Start Hiring a Virtual Assistant Today
A full-time offshore teammate who connects to your email, calendar, CRM, and course platforms to handle scheduling, client onboarding, reminders, content support, and admin so you can focus on coaching.
Calendly or Acuity, Zoom, Google Workspace, Notion or ClickUp, Kajabi or Teachable or Thinkific, ConvertKit or Mailchimp or ActiveCampaign, Stripe or ThriveCart, Typeform, Zapier.
Yes. They build landing pages from templates, prep email sequences, schedule social posts, manage waitlists, track enrollments, coordinate Zoom settings, and keep FAQs current during cart open.
Both at a coordinator level. They draft captions, polish newsletters, clip short videos, design simple graphics in Canva, and queue posts. Final brand approvals stay with you.
Yes. They reply using approved scripts, enforce office hours, route sensitive topics to you, and log all touchpoints in your CRM.
Your VA for Coaches retains your style guide and response playbook, including tone, do’s and don’ts, compliance notes, and escalation rules, and applies them across emails, posts, and DMs.
They send confirmations and reminders, share worksheets, track homework, and follow up on missed sessions, which helps clients stay engaged.
Yes. They moderate in Circle or Slack or Facebook Groups, welcome new members, tag common questions, post prompts, and escalate issues that need your voice.
They pre-qualify leads, schedule discovery calls, send proposals or order forms, and follow up on pending decisions. Final pricing and closing stay with you.
Role-based logins, two-factor authentication, encrypted connections, NDAs, and least-privilege access that limits permissions to what the role requires.
Hiring a virtual assistant for Coaches saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great virtual assistants for Coaches often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your virtual assistant will match your local time zone, making teamwork easy and smooth.
US-based virtual assistants for Coaches usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time virtual assistants for Coaches starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time virtual assistants for Coaches because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find virtual assistants for Coaches deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your virtual assistant fully onboarded and familiar with your business, ensuring you work well together from the very beginning.
