Running a child and adolescent psychiatry clinic involves more than therapy sessions and evaluations. Between managing patient intakes, scheduling, documentation, and communicating with families, the administrative workload can easily become overwhelming.
That’s where Ataraxis comes in.
We help behavioral health practices hire a Virtual Assistant for Child & Adolescent Psychiatry Clinics who can manage the daily administrative flow. From scheduling and chart updates to billing and insurance support, your VA becomes a dependable extension of your care team keeping your clinic organized and your focus on patient well-being.
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
Between patient onboarding, session coordination, progress tracking, and insurance verification, your staff can easily get overwhelmed. In-house hiring adds costs, while administrative overload can lead to burnout and missed follow-ups.
A Virtual Assistant for Child & Adolescent Psychiatry helps manage these operational tasks, ensuring smooth scheduling, accurate documentation, and timely communication so your providers can focus on what matters most: supporting young patients and their families.
Collect forms, medical histories, and insurance details before the first appointment.
Book, confirm, and manage therapy or medication management sessions.
Check eligibility, copays, and pre-approvals for psychiatric services.
Update progress notes, therapy summaries, and treatment plans with accuracy.
Submit clean claims, reconcile payments, and follow up on denials.
Handle reminders, reschedules, and follow-ups with empathy and discretion.
Connect patients with psychologists, therapists, or specialists when needed.
Prepare reports on appointments, billing, and clinician schedules.
Assist with virtual session setup, reminders, and patient troubleshooting.
Manage EHR documentation, scheduling, and family communication with care.
Handle insurance approvals for therapy, medications, and diagnostic services.
Answer calls, manage inquiries, and coordinate appointments for patients and families.
Ensure clean claim submissions and faster reimbursements for psychiatric services.
Apply accurate ICD-10 and CPT codes for psychiatric evaluations and therapy sessions.
Support practice owners or clinic managers with reports, scheduling, and team coordination.
Medical Biller with 3 years of US healthcare experience and very familiar with mental health, medicare, medicaid, ICD-10, CPT, and HCPCS
Virtual Medical Assistant with 3 years of US healthcare experience including EHR management, medical billing, insurance verification, and patient coordination
Insurance verification and patient coordination specialist with 5 years of US healthcare experience
Our VAs understand psychiatry workflows, privacy sensitivity, and family coordination in child and adolescent care.
Get predictable pricing that covers training, management, and replacement support if needed.
All staff are background-checked, confidentiality-trained, and covered under BAAs.
Many VAs work U.S. hours for real-time coordination with your staff and patients.
Experienced with EHR and telehealth tools like SimplePractice, CharmHealth, and TherapyNotes.
If administrative work is slowing your team down, it’s time to hire a Virtual Assistant for Child & Adolescent Psychiatry Clinics through Ataraxis. You’ll gain back time, improve efficiency, and strengthen the quality of care your patients receive.
Start Hiring a Virtual Assistant Today
A full-time, HIPAA-trained remote teammate who works in your phones, email, EHR, and portals to run front-office and non-clinical admin so your clinicians can focus on youth mental health care.
They confirm legal guardians, document custody status, capture signed releases, record preferred contacts, and follow your consent rules for each encounter.
Admin steps only. They confirm last-visit dates, queue PDMP checks from your system, gather teacher/parent rating scales, and route to the prescriber for approval. No prescribing or clinical advice.
At the admin level. They track rating scales (Vanderbilt, PHQ-A, SCARED), queue follow-ups, coordinate therapy referrals, and manage ABA or developmental eval scheduling per your policy.
They follow your scripted escalation protocol, collect essential details, and immediately hand off to the on-call clinician or emergency services as defined by you. They never provide clinical guidance.
Yes. They verify eligibility, send links and consents, run tech checks, confirm patient location when required, and ensure documentation is ready before sessions.
They send orders from templates, track results, attach to the chart, and flag abnormal values per your matrix. Interpretation stays with providers.
Multi-channel reminders, day-before confirmations, flexible reschedules, waitlist management, and recall lists for med checks and therapy follow-ups.
Only if you choose. The VA uses your phone number, email domain, portal, and approved scripts so interactions feel in-house.
Hiring a virtual assistant saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great virtual assistants often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your virtual assistant will match your local time zone, making teamwork easy and smooth.
US-based virtual assistants usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time virtual assistants starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time virtual assistants because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find virtual assistants deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your virtual assistant fully onboarded and familiar with your business, ensuring you work well together from the very beginning.
