When you’re managing multiple clients, deadlines, and reconciliations, admin work can pile up fast. That’s where Ataraxis comes in.
We help solo bookkeepers and small firms hire a Bookkeeping Virtual Assistant who can take ownership of time-consuming tasks, allowing you to focus on higher-level work, accuracy, and client relationships.
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
From matching receipts to categorizing expenses, bookkeeping is already detail-heavy. But when you’re also chasing clients for documents, sending reminders, or cleaning up outdated records, your hours disappear.
Hiring in-house help gets expensive, and doing it all yourself often leads to burnout.
Record income, expenses, and other financial activity with precision.
Match transactions with statements to ensure every dollar is accounted for.
Send reminders for documents, clarify transactions, and keep clients engaged.
Create, send, and track invoices to support smoother cash flow.
Schedule and process vendor payments on time and without error.
Generate P&L statements, balance sheets, and other reports as needed.
Organize and categorize receipts using tools like Dext, Hubdoc, or QuickBooks.
Support payroll processing by entering time, checking data, and prepping files.
Maintain tools like QuickBooks, Xero, FreshBooks, and others to streamline workflows.
Handle daily bookkeeping, categorization, reconciliation, and reporting with accuracy and consistency.
Support broader administrative tasks like scheduling, document prep, and client communication.
Assist with data review, performance reporting, and deeper financial insight for clients who need more.
Help manage inboxes, internal coordination, and back-office ops so you can focus on key accounts.
Provide support for month-end close, reporting, and compliance to help bookkeeping teams meet growing client demands effectively.
Keep everything running by managing files, updating software, and organizing daily priorities.
7 years of US accounting experience in preparing financial reports, presenting financial data and Quickbooks Certified
Virtual Executive Assistant with MBA and 9 years of experience in marketing, accounting, and professional services
Virtual Assistant with Master’s degree and 8 years of experience in finance, software, and consulting
Bookkeeper with 6+ years of US bookkeeping experience with QBO, tax filing, payroll, and financial reporting
We source Bookkeeping Virtual Assistants with proven experience in bookkeeping, accounting tools, and client coordination.
Many of our virtual assistants work during U.S. hours for easy handoffs and communication.
No hourly billing or hidden fees. One clear monthly cost covers everything, including training and management.
All Bookkeeping VAs follow strict privacy standards and work through secure platforms to keep financial data protected.
QuickBooks, Xero, FreshBooks, Dext, Gusto, Google Sheets, and more are tools our VAs are already trained in, making it easy to integrate into your workflow.
Whether you’re buried in client files or planning to scale your firm, hiring a Bookkeeping Virtual Assistant gives you the freedom and structure to do more with less.
Start Hiring a Virtual Assistant Today
A Bookkeeping Virtual Assistant is a full-time remote teammate who logs into your accounting software, email, and cloud storage to handle everyday bookkeeping tasks so you can focus on higher-level finance and strategy.
Yes. We hire Bookkeeping Virtual Assistants with hands-on experience in QuickBooks, Xero, Sage, NetSuite, and practice-management tools like Karbon. Onboarding aligns their workflow with your exact system.
Absolutely. Add another dedicated Bookkeeping VA within a few days to clear backlogs, then return to normal headcount once volume drops. Each virtual assistant is full time with a predictable monthly fee.
Every virtual assistant for bookkeepers signs an NDA, works through encrypted connections, uses role-based logins with two-factor authentication, and follows strict access controls that meet SOC-2 guidelines.
They receive baseline training on GAAP principles and filing calendars, and they follow your firm’s checklists for state or industry specifics. Complex judgments stay with licensed professionals.
Only if you tell them. The VA uses your firm’s email domain and all deliverables are reviewed by in-house staff before clients see them.
Hiring a virtual assistant bookkeeper saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great bookkeeping virtual assistants often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your bookkeeping virtual assistant will match your local time zone, making teamwork easy and smooth.
US-based bookkeeping virtual assistants usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time bookkeeping virtual assistants starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time bookkeeping virtual assistants because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find bookkeeping virtual assistants deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your bookkeeping virtual assistant fully onboarded and familiar with your business, ensuring you work well together from the very beginning.
