Hire cost effective Virtual Medical Scribes with great communication skills who are willing to work in your time zone
We’ll help you find the ideal candidate and provide support through the onboarding process
We review hundreds of candidates each week and only accept the top 2%
No hidden fees or long term contracts
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
Hiring virtual medical scribes through Ataraxis delivers precise, HIPAA-compliant charting at a fraction of U.S. salaries, capturing encounters in real time (including Telescribe), prepping templates, and closing notes so clinicians can focus on patient care while overhead stays low.
Here’s how virtual medical scribe companies like Upwork, Fiverr, OnlineJobs.PH, and Ataraxis compare on key hiring criteria.
MBA, with 8 years of experience in healthcare, finance, and HR
MBA, with 9 years of experience in marketing, accounting, and professional services
Master’s degree, with 8 years of experience in finance, software, and consulting
MBA, with 12 years of experience in manufacturing, real estate, and hospitality
A Virtual Medical Scribe is a healthcare support professional who documents patient encounters in real time, allowing providers to focus fully on patient care. Whether working as a remote scribe or in a Telescribe role, they manage accurate and compliant medical documentation within EHR systems to improve provider efficiency and patient experience.
A Junior Virtual Medical Scribe typically has 0–2 years of experience and assists providers by documenting patient encounters in real-time. They handle basic tasks such as recording medical histories, physical exam findings, and treatment plans into electronic health records (EHR) under close supervision. With a foundational knowledge of medical terminology and HIPAA compliance, they focus on accuracy while learning provider preferences.
Ideal for practices seeking entry-level support to reduce provider documentation burden.
With 2–5 years of experience, a Mid-Level Virtual Medical Scribe independently manages detailed documentation during patient visits, ensuring accuracy in coding, treatment notes, and provider instructions. They are proficient in multiple EHR systems, understand clinical workflows, and can anticipate documentation needs, minimizing follow-up corrections. Skilled in patient care documentation for specialties, they improve provider efficiency and ensure compliance with payer and regulatory standards.
Perfect for healthcare organizations needing dependable scribes who can work with minimal oversight.
A Senior Virtual Medical Scribe brings 5+ years of experience and excels in managing high-volume or complex documentation needs across multiple specialties. They are experts in medical terminology, advanced coding requirements, and quality reporting. Senior scribes often train and mentor junior staff, standardize documentation practices, and collaborate with providers to optimize EHR workflows. They ensure documentation accuracy that directly impacts billing, compliance, and patient care quality.
Ideal for healthcare organizations seeking a seasoned professional to lead scribe teams and enhance clinical documentation standards.
Your ideal Virtual Medical Scribe should have excellent listening skills, accurate documentation habits, and a clear understanding of clinical terminology and EHR workflows. You should enjoy working closely with them, knowing they are focused on capturing patient encounters in real time and safeguarding PHI. They will use secure EHR templates, speech-to-text tools, and standardized note formats to produce complete HPI, ROS, exam findings, assessments, and plans. They can support in-room, telehealth, or telescribe setups and help with orders, referrals, and coding cues.
Hiring the right Virtual Medical Scribe reduces charting backlogs and after-hours documentation, improves coding accuracy, and speeds up note completion. The result is more time with patients, less provider fatigue, faster billing, and a smoother path to growth for your practice.
Accurately chart patient encounters during visits, consultations, or telehealth sessions.
Enter notes, orders, and updates directly into electronic health records.
Provide live scribing services remotely via secure communication systems.
Document patient histories, symptoms, and provider observations.
Record test results, diagnoses, and treatment plans.
Assist with accurate CPT/ICD-10 coding for billing and claims.
Work closely with physicians to ensure completeness of records.
Use and update EHR templates for efficiency and accuracy.
Maintain HIPAA standards in handling patient information.
Document patient instructions, referrals, and follow-up plans.
Ensure records are completed promptly to avoid delays in care.
Provide accurate documentation for compliance and quality audits.
Reduce documentation burden so providers can focus on patient care.
Ensure complete and detailed clinical documentation for billing and compliance.
Gain expert scribing support without the overhead of in-office staff.
Ataraxis does the heavy lifting by thoroughly screening and vetting virtual medical scribes before they’re matched with you. This means you won’t waste time sorting through unqualified candidates.
Ataraxis virtual medical scribes are fluent in English and skilled at communicating professionally, ensuring there’s no miscommunication in your day-to-day tasks.
Unlike many freelancers who may not align with your work hours, Ataraxis virtual medical scribes are willing (and happy) to work in your time zone, making collaboration seamless.
All Ataraxis VAs are college educated and have specialized experience in various fields, so you can trust them to hit the ground running.
Hiring through Ataraxis gives you access to ongoing support. If your team of virtual medical scribes needs adjustments, Ataraxis is there to help, unlike freelancer platforms where you’re on your own.
Freelancer platforms often attract short-term gig workers who juggle multiple client projects at the same time. Ataraxis virtual medical scribes are committed to building lasting partnerships with one employer, becoming a true extension of your team.
When you’re ready to hire a Virtual Medical Scribe, the best location depends on the mix of cost, language skills, time-zone overlap, and talent depth your business needs. Here’s a quick tour of the best regions, each with clear advantages and a few trade-offs, to help you decide where to hire a Virtual Medical Scribe who fits your workflow.
Pros:
It’s no surprise that many business owners choose to hire a Filipino virtual medical scribe. Candidates from this region have strong English proficiency, familiarity with western business culture, and experience working for U.S. clients. 24/7 support is also easy because night-shift work is common.
This region excels in customer service, lead generation, virtual assistance, data entry, bookkeeping, medical billing, and healthcare administrative support.
Cons:
Increasing demand for Filipino virtual medical scribes is slowly pushing wages up and internet outages during typhoon season occasionally interrupt service.
*Ataraxis virtual medical scribes from this region have power and internet backups to minimize service interruption and are willing to work in your time zone.
Pros:
Near-shore time zones mean you can hire a virtual medical scribe who works the same hours as your U.S. team, reducing lag on urgent tasks. Businesses with a large Spanish-speaking customer base may also benefit from hiring bilingual virtual assistants.
This region excels in sales development, business development, digital marketing, customer success, and account management.
Cons:
Hourly rates are much higher and the talent pool is much smaller compared to the Philippines and other regions.
Pros:
Highly educated, English-first workforce with a neutral accent, which is a big plus for phone-based support, especially for U.K. and Australian companies. South Africa overlaps with U.S. mornings and U.K. afternoons, which is ideal for trans-Atlantic operations.
This region excels in virtual assistance, healthcare administrative support, sales development, business development, digital marketing, customer success, content moderation, and account management.
Cons:
Cost of talent sits between Latin America and the Philippines, trimming, but not eliminating, cost savings.
Pros:
Rapidly growing BPO sector that is less competitive compared to the Philippines and Latin America. Top candidates from this region have accents that are almost indistinguishable from U.S. based staff.
This region excels in virtual assistance, executive assistance, software engineering, accounting, data entry, social media management, and business development.
Cons:
Infrastructure and internet reliability still improving outside major hubs.
Pros:
Near-shore location for U.S companies delivers real-time collaboration for East-Coast teams and fluent English support. Very competitive operating costs versus onshore hires.
This region excels in customer service, BPO call centers, healthcare claims, technical support, and help desk support.
Cons:
Smaller population means fewer specialised virtual medical scribes, so scaling a large team may be harder. Hourly rates trend closer to Latin American levels given limited supply.
Pros:
Countries in this region are well-known for high education levels and strong work ethic. Arguably, the deepest talent pools for technical roles and has an ideal time zone overlap for European companies.
This region excels in software engineering, quality assurance, DevOps, data analytics, and other technical roles.
Cons:
Costs are much higher than the Philippines, East Africa, and time zone differences may be a bigger obstacle for U.S. companies.
Hiring your first virtual medical scribe is perfectly doable on your own, but most business owners underestimate the hours it takes to sift through resumes, schedule calls, and run multiple interview rounds. Research shows that the DIY path typically drags on for weeks (or months), involves several interviews, and can still lead to mis-hires if you rush the vetting stage.
List everything you want your virtual medical scribe to own and create detailed instructions. Clarifying scope upfront helps with long term retention and minimizes confusion.
Having a set schedule helps create structure and consistency.
Write a descriptive JD with required experience, KPIs, schedule expectations, etc.
Post your job description to virtual medical scribe websites and craft a recruitment message you can use to reach out to candidates directly.
Expect to screen 40-100 candidates to find your ideal virtual assistant.
Give 2-3 finalist candidates a short take-home assignment to test their attention-to-detail, responsiveness, and work product.
A bad hire can cost up to 50% of first-year pay, so doing your due diligence is cheap insurance.
Draft an employment or contractor agreement, include an NDA, and grant tool access.
When you hire a virtual medical scribe through Ataraxis, you skip steps 2-7, saving you weeks of lost productivity.
A Virtual Medical Scribe, also called a Telescribe, is a remote professional who listens to patient–provider encounters in real time (or reviews recordings) and documents the visit directly into the electronic health record (EHR). They free physicians from administrative tasks so they can focus entirely on patient care.
By handling documentation, they reduce physician burnout, shorten charting time, and increase patient throughput. Providers spend more time with patients and less time on clerical work.
Onsite scribes are physically present in the exam room, while Virtual Scribes (Telescribes) join remotely via secure audio or video. Virtual support offers the same accuracy without the added cost and space of in-person staff.
They use secure, encrypted connections, follow strict confidentiality protocols, and only access records through approved EHR systems. All documentation is handled within HIPAA-compliant workflows.
Yes. They are trained to adapt to various specialties such as primary care, cardiology, dermatology, orthopedics, mental health, and more, ensuring notes reflect the nuances of each field.
The provider dictates or explains clinical details during or after the encounter. The scribe listens in real time or reviews recordings, then documents in the EHR. Providers can review and approve notes before finalization.
Patients often feel more engaged when providers focus fully on them rather than typing on a computer. This improves patient experience and trust in care delivery.
Yes. Whether you need one scribe for a solo provider or multiple scribes for a group practice, virtual support can expand as your patient volume and documentation needs grow.
Hiring a virtual medical scribe saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great virtual medical scribes often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your virtual medical scribe will match your local time zone, making teamwork easy and smooth.
US-based virtual medical scribes usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time virtual medical scribes starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time virtual medical scribes because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find virtual medical scribes deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your virtual medical scribe fully onboarded and familiar with your business, ensuring you work well together from the very beginning.
