If your clinic uses SimplePractice, you already know how powerful it can be, but also how time-consuming it is to manage. Between scheduling sessions, updating charts, submitting claims, and sending reminders, your day can quickly fill up with administrative work instead of patient care.
That’s where Ataraxis comes in.
We help healthcare providers hire a SimplePractice Virtual Assistant who understands your EHR inside and out. From client intake to billing and documentation, your VA helps you make the most of SimplePractice while keeping your operations efficient and patients supported.
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
But when you’re juggling appointment scheduling, insurance verification, documentation, and claims follow-ups, it’s easy for admin to take over your day. Hiring in-house staff adds overhead, and trying to manage it all yourself can lead to burnout.
A SimplePractice Virtual Assistant helps you stay organized, compliant, and patient-focused by handling the time-consuming work that slows you down.
Collect forms, insurance information, and client history directly in SimplePractice.
Book, confirm, and reschedule visits while maintaining an optimized calendar.
Check eligibility, copays, and coverage limits before each session.
File claims through SimplePractice, post payments, and follow up on denials.
Maintain accurate notes, progress reports, and client charts.
Track invoices, send reminders, and ensure payments are recorded properly.
Handle client messages, send reminders, and confirm appointments.
Generate reports on billing, attendance, and productivity.
Ensure clients stay consistent with care and return for follow-ups.
Handle intake, documentation, and reminders directly in your EHR.
Manage payer requirements and ensure fast approvals.
Respond to inquiries, calls, and appointment requests.
Process claims, manage denials, and reconcile payments.
Keep reports, documentation, and scheduling organized.
Support owners or clinicians with email, scheduling, and reporting.
Medical Biller with 3 years of US healthcare experience and very familiar with mental health, medicare, medicaid, ICD-10, CPT, and HCPCS
Virtual Medical Assistant with 3 years of US healthcare experience including EHR management, medical billing, insurance verification, and patient coordination
Insurance verification and patient coordination specialist with 5 years of US healthcare experience
All VAs are experienced in SimplePractice, ensuring minimal onboarding and maximum efficiency.
One predictable rate covers training, management, and replacement coverage—no hourly surprises.
Every VA is background-checked, trained on privacy regulations, and able to sign BAAs.
Many of our VAs work U.S. business hours for smooth communication with your team.
Familiar with tools like SimplePractice, CharmHealth, Athenahealth, DrChrono, Google Workspace, and RingCentral.
If admin tasks are slowing down your clinic, it’s time to hire a SimplePractice Virtual Assistant through Ataraxis. You’ll stay organized, reduce admin stress, and focus on what matters most—your patients.
Start Hiring a Virtual Assistant Today
A full-time, HIPAA-trained remote teammate who works inside your SimplePractice account to run scheduling, intake, billing support, and client communications so you can focus on care.
Yes. They send links and consents, do quick tech checks with clients, confirm location when required, and ensure documentation is ready before the session.
They can prep templates and ensure documentation is queued, but clinicians complete and sign clinical notes. The VA never diagnoses, documents clinical judgment, or signs clinical records.
Your VA configures and sends the right paperless intake packets, tracks completion, chases missing items, and files signed forms in the Client Portal.
They enable and monitor reminders (text/email/voice), confirm appointments the day before, offer fast reschedules, and run recall lists for follow-ups which helps to keep calendars full.
Yes. They can process card-on-file payments, send statements or superbills, set payment plans within your policy, and follow up on overdue balances using approved scripts.
You set the decision matrix and style guide. The VA retains your response playbook (tone, do’s/don’ts, compliance notes, escalation rules) and applies it across messages, reminders, and documents.
They send/receive releases, request prior records, attach files to the correct client, and close the loop with referring providers. Admin only, no clinical advice.
They can pull SimplePractice reports (appointments, revenue, aging, cancellations), prepare summaries, highlight trends, and surface action items for your review.
Hiring a virtual assistant saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great virtual assistants often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your virtual assistant will match your local time zone, making teamwork easy and smooth.
US-based virtual assistants usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time virtual assistants starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time virtual assistants because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find virtual assistants deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your virtual assistant fully onboarded and familiar with your business, ensuring you work well together from the very beginning.
