Own the interview process from start to finish by managing scheduling, confirmations, reschedules, and candidate communications to ensure nothing falls through the cracks.
Your team should be closing deals, not chasing calendars, cleaning CRMs, or sourcing low-quality leads. Ataraxis helps agency owners and team leads hire virtual assistants for recruitment agencies to boost operations while keeping overhead low.
We match you with pre-vetted, high-performing talent to handle sourcing, outreach, admin, and more, allowing your team to focus on high-value conversations and revenue-generating activities.
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
Your team is stuck juggling tasks that don’t close deals, including scraping leads, sourcing candidates, coordinating interviews, updating CRMs, and chasing follow-ups. At the same time, lead generation slows down and outreach goes cold.
Every hour your team spends on admin is an hour lost on revenue-generating conversations. As competition increases and pipelines get thinner, finding qualified candidates and new clients becomes harder without dedicated support.
Build talent lists through LinkedIn, job boards, and Boolean searches
Shortlist applicants who meet must-have criteria
Enter data, tag candidates, and keep statuses current
Coordinate calendars, send confirmations, and arrange reminders
Contact referees and summarize feedback for recruiters
Draft and publish listings across boards and social channels
Compile weekly metrics on submittals, interviews, and offers
Craft status emails and prepare polished candidate slates
Generate contracts, track signatures, and confirm start dates
Drive new client outreach, book intro calls, follow up with prospects, and keep your pipeline full without distracting your recruiters.
Support day-to-day client communication, scheduling, and candidate coordination to keep hiring cycles running smoothly.
Build qualified candidate lists, screen resumes, and manage top-of-funnel sourcing so your team can focus on closing.
Assist with proposal creation, CRM updates, lead follow-up, and reporting to help your AEs focus on building relationships and closing deals.
Own the interview process from start to finish by managing scheduling, confirmations, reschedules, and candidate communications to ensure nothing falls through the cracks.
Support practice owners and providers with calendar management, inbox organization, research, reporting, and other high-level administrative tasks.
Medical Biller with 3 years of US healthcare experience and very familiar with mental health, medicare, medicaid, ICD-10, CPT, and HCPCS
Virtual Medical Assistant with 3 years of US healthcare experience including EHR management, medical billing, insurance verification, and patient coordination
Insurance verification and patient coordination specialist with 5 years of US healthcare experience
We don’t hire generalists. Our VAs come with experience in recruiting, sales, admin, or operations, and many are skilled in all three.
No commissions. No hourly billing. One monthly fee covers everything, including training, replacement, and oversight.
Get support during your business hours. Our VAs work in U.S. time zones to ensure seamless collaboration.
All VAs use secure systems, accountability software, and signed confidentiality agreements to ensure your candidate and client data stays protected.
Familiar with ATS, CRM, email automation, and sourcing tools. You don’t need to train them from scratch.
Hiring a virtual assistant for your recruitment agency helps you reduce burnout, shorten time-to-fill, and grow with confidence while keeping your payroll lean.
Start Hiring a Virtual Assistant Today
A Recruitment VA is a full-time remote teammate who plugs into your ATS, email, and LinkedIn account to handle day-to-day sourcing and admin work so recruiters can focus on closing hires.
Yes. We hire assistants with hands-on experience in Bullhorn, Greenhouse, Lever, Workable, and similar tools, then train them on your exact workflow during onboarding.
They use Boolean searches, LinkedIn Recruiter, job boards, and talent pools you already have, then add fresh leads into your ATS with notes and contact info.
Absolutely. They can send outreach emails, schedule calls, and provide status updates under your agency’s email domain so every touch feels in-house.
You can add another dedicated VA within days to boost sourcing bandwidth, then scale back when demand levels out. Each assistant is full-time with a predictable monthly fee.
Hiring a virtual assistant for recruitment agencies saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great virtual assistants for recruitment agencies often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your virtual assistant for recruitment agencies will match your local time zone, making teamwork easy and smooth.
US-based virtual assistants for recruitment agencies usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time virtual assistants for recruitment agencies starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time virtual assistants for recruitment agencies because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find virtual assistants deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your virtual assistant fully onboarded and familiar with your business, ensuring you work well together from the very beginning.