Running a law firm or private practice means constant demands, from client meetings and case prep to research, filings, billing, and endless admin. Every minute you spend chasing documents or managing calendars is time you’re not dedicating to building your cases or serving clients.
That’s where Ataraxis comes in.
We help firms hire Virtual Assistants for Lawyers and Attorneys who handle the day-to-day administrative work, so you can focus on legal strategy, client advocacy, and winning cases.
From scheduling and client communication to document management and billing support, your VA becomes a trusted extension of your practice.
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
But admin can quickly eat away at valuable hours. You’re juggling case files, scheduling depositions, following up with clients, drafting correspondence, and billing while still needing to stay sharp for hearings and negotiations.
Hiring in-house staff is expensive. Doing it all yourself means sacrificing billable hours and client focus.
A Virtual Assistant for Lawyers and Attorneys gives you the reliable support you need to work smarter, not longer.
Respond to emails, manage intake, and follow up on inquiries.
Book consultations, depositions, and hearings with reminders.
Draft contracts, agreements, and templates under your guidance.
Organize, update, and maintain accurate case documentation.
Assist with preliminary research and data collection.
Track hours, prepare invoices, and follow up on payments.
Prepare and file documents electronically within deadlines.
Maintain client records and case tracking systems.
Handle phone calls, transcription, and day-to-day office tasks.
Handle daily admin, communication, and scheduling to free up attorney time.
Manage billing, invoicing, and trust account reconciliation
Provide high-level support with reporting, case coordination, and deadline tracking.
Oversee financial reporting, expense tracking, and compliance for law firms
Support firm operations, intake processes, and internal coordination.
Handle calls, correspondence, document management, and client communication.
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VAs trained in legal admin and familiar with case management tools.
One clear rate covers training, management, and replacement coverage.
Many of our legal VAs work U.S. business hours for seamless support.
Background checks and skills testing ensure dependable, confidential hires.
Confidentiality agreements and secure workflows keep client data protected.
If you’re spending too much time on paperwork, scheduling, and follow-ups instead of case strategy, it’s time to hire a Virtual Assistant for Lawyers and Attorneys through Ataraxis. You’ll reduce admin overload, protect your billable hours, and focus on delivering the best outcomes for your clients.
Start Hiring a Virtual Assistant Today
A full-time offshore team member who connects to your phones, email, and practice management software to handle intake, scheduling, filings, and admin work so attorneys can focus on legal strategy and clients.
No. They do not provide legal advice, negotiate, appear in court, or sign pleadings. Tasks that require a licensed attorney remain with your firm.
Yes. Every virtual assistant for Lawyers and Attorneys signs NDAs, receives training aligned with attorney–client confidentiality and ABA-style best practices, and follows strict need-to-know access rules.
We recruit virtual assistants for Lawyers and Attorneys with experience in tools such as Clio, MyCase, PracticePanther, LawPay, DocuSign, Microsoft 365, Westlaw or Lexis for research support, and common e-filing portals. Onboarding tailors skills to your exact workflow.
They maintain your docket, cross-check court calendars, prepare ticklers and reminders, and follow your jurisdiction-specific checklists. Final review of deadlines stays with your attorney of record.
Yes. They answer calls, send updates, collect documents, confirm hearings, and route sensitive matters to the attorney or paralegal, all using your firm’s phone number and email domain.
Role-based permissions, two-factor authentication, encrypted connections, password managers, and detailed access logs. We follow least-privilege practices and your firm’s security policy.
Yes. They create time entries from call logs and calendars, draft invoices, send reminders, reconcile payments in LawPay or your processor, and prepare A/R reports for attorney review.
Hiring a virtual assistant for Lawyers and Attorneys saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great virtual assistants for Lawyers and Attorneys often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your virtual assistant will match your local time zone, making teamwork easy and smooth.
US-based virtual assistants for Lawyers and Attorneys usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time virtual assistants for Lawyers and Attorneys starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time virtual assistants for Lawyers and Attorneys because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find virtual assistants for Lawyers and Attorneys deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your virtual assistant fully onboarded and familiar with your business, ensuring you work well together from the very beginning.
