Running a real estate business means spinning a lot of plates: client communication, property listings, showing schedules, CRM updates, and paperwork. That’s where Ataraxis comes in.
We help agents, brokers, and real estate investors hire real estate virtual assistants who are experienced, reliable, and ready to support your day-to-day.
Whether you’re a solo realtor, part of a growing team, or managing multiple properties, we’ll match you with a trained virtual assistant who can plug into your systems and make things run smoother from day one.
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
But between updating listings, answering client inquiries, scheduling showings, chasing signatures, and managing contracts, your day gets consumed by admin.
Hiring in-house is expensive. Doing it all yourself slows you down.
A Virtual Assistant for Real Estate helps you stay client-focused and growth-driven—without burning out or bloating your payroll.
Reach out to cold, warm, or incoming leads to keep your pipeline moving.
Book property tours, inspections, and meetings while avoiding double bookings.
Keep your database clean and updated with notes, tags, and lead stages.
Update MLS entries, write descriptions, upload photos, and monitor deadlines.
Answer general inquiries, route calls, and respond to buyer/seller messages.
Help gather, review, and follow up on paperwork needed for closings.
Draft captions, schedule posts, and manage basic engagement.
Compile market comps, rental data, or neighborhood info for client presentations.
Send automated or manual reminders for showings, signings, and key deadlines.
Handle daily tasks from CRM updates to client communication, freeing you up to focus on showings and sales.
Manage your digital presence across listings, social posts, campaigns, and lead generation to keep your brand consistent and visible.
Manage your inbox, calendar, travel, and priority tasks to keep your day structured and efficient.
Source and qualify new leads, follow up with prospects, and help grow your book of business through consistent outreach.
Tackle back-office work like data entry, document prep, appointment follow-ups, and internal coordination.
Help track expenses, manage vendor payments, and maintain clean records for investment or brokerage operations.
Virtual Administrative Assistant with MBA and 8 years of experience in healthcare, finance, and HR
Virtual Executive Assistant with MBA and 9 years of experience in marketing, accounting, and professional services
Virtual Assistant with Master’s degree and 8 years of experience in finance, software, and consulting
Virtual Secretary with MBA and 12 years of experience in manufacturing, real estate, and hospitality
Our Real Estate VAs understand the real estate landscape and hit the ground running.
No hourly billing or surprise fees. You get one predictable rate that covers everything.
Many of our VAs work your time zone so you’re never out of sync.
All virtual assistants sign NDAs and use secure tools to protect sensitive client data.
Our VAs are comfortable using popular platforms like Zillow, DocuSign, Google Workspace, Canva, MLS, Redfin, and more.
If you’re tired of juggling admin, missing follow-ups, or spending your evenings updating listings, it’s time for a better way. Hire a Real Estate Virtual Assistant and get back to doing what you do best: selling homes and growing your business.
Start Hiring a Virtual Assistant Today
A Real Estate Virtual Assistant is a full-time remote teammate who logs into your CRM, MLS, and email to handle marketing, admin, and client-care tasks so agents can spend more time closing deals.
Yes. We recruit virtual assistants with hands-on experience in platforms like KVCore, Follow Up Boss, BoomTown, Zillow Premier Agent, Dotloop, and DocuSign. Onboarding tailors skills to your exact workflow.
Absolutely. They run Facebook and Google ad campaigns, scrape buyer and seller prospects, send drip emails, and respond to portal inquiries within minutes to keep your funnel full.
The Real Estate VA can answer calls, send texts, and confirm showings using your phone number and email domain so every touch feels in-house. They never provide legal advice or negotiate contracts.
You can add another dedicated Real Estate VA within a few days to cover the rush, then scale back when volume normalizes. Each virtual assistant is full-time with a predictable monthly fee.
Every real estate virtual assistant signs an NDA, works through encrypted connections, uses role-based logins with two-factor authentication, and follows brokerage compliance rules for data privacy.
Hiring a real estate virtual assistant saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great real estate virtual assistants often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your real estate virtual assistant will match your local time zone, making teamwork easy and smooth.
US-based real estate virtual assistants usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time real estate virtual assistants starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time virtual assistants because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find real estate virtual assistants deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your virtual assistant fully onboarded and familiar with your business, ensuring you work well together from the very beginning.
