Read more about our vetting process: Why Most Global Hiring Fails, And How the Ataraxis Vetting Process Fixes It
Hire cost effective Quickbooks Online Assistants with great communication skills who are willing to work in your time zone
We’ll help you find the ideal candidate and provide support through the onboarding process
We review hundreds of candidates each week and only accept the top 2%
No hidden fees or long term contracts
We’ve had an excellent experience working with Ataraxis and are so impressed. Their virtual assistants are professional, reliable, and highly skilled. The onboarding process was smooth, communication is consistent, and they truly understand how to match the right assistant to the right business needs.
They’ve helped us streamline operations and stay organized without the overhead of hiring in-house. I highly recommend them to any business looking for dependable virtual support.
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
We’ve had a really good experience working with Ataraxis. They make it easy to find talented healthcare virtual assistants, who have great attention to detail, at affordable rates. The team is very easy to work with and keeps in touch regularly, checking in to make sure everything is running smoothly and that we’re satisfied with our assistants. Overall, it’s been a smooth, professional experience from start to finish.
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
Managing a business requires absolute financial clarity, but when you are busy serving clients and closing deals, bookkeeping often takes a backseat.
Before you know it, bank feeds are unclassified, receipts are piling up in your inbox, and your Profit & Loss statement is months out of date. When your books are a mess, you lose sight of your cash flow. You miss tax-deductible expenses, struggle with late payments to vendors, and face a mountain of stress every tax season.
Trying to catch up on your own leads to costly data entry errors and a clouded view of your company’s health. A dedicated QuickBooks Online Assistant keeps your transactions categorized, your accounts reconciled, and your financial data organized so you can make informed decisions based on real-time numbers.
Hiring a QuickBooks Online Assistant through Ataraxis gives you elite bookkeeping support at a fraction of the cost of a local U.S. bookkeeper or CPA firm. These professionals integrate seamlessly into your digital ecosystem, managing daily entries and monthly reconciliations so you can focus on your ROI, not your ledger.
Here’s how quickbooks online assistant companies like Upwork, Fiverr, OnlineJobs.PH, and Ataraxis compare on key hiring criteria.
7 years of US accounting experience in preparing financial reports, presenting financial data and Quickbooks Certified
MBA, with 9 years of experience in marketing, accounting, and professional services
Master’s degree, with 8 years of experience in finance, software, and consulting
6+ years of US bookkeeping experience with QBO, tax filing, payroll, and financial reporting
A QuickBooks Online Assistant is a trained remote professional who specializes in managing your company’s financial records using the QBO platform. They handle the heavy lifting of data entry, expense tracking, and account reconciliation to ensure your books are always trial-balance ready.
Your assistant becomes a vital part of your back office, utilizing your bank feeds, receipt management apps (like Dext or Hubdoc), and payroll systems to keep your financial house in order and your CPA happy.
A Junior Assistant has 0–2 years of experience. They excel at high-volume data entry, basic transaction categorization, and uploading receipts. They understand the fundamental Chart of Accounts and can help keep your inbox clear of digital clutter.
Ideal for startups and small businesses needing consistent help with daily expense logging.
A Mid-Level Assistant has 2–5 years of experience. They perform monthly bank and credit card reconciliations, manage Accounts Payable and Receivable, and generate standard financial reports. They can troubleshoot basic uncategorized issues and manage classes or locations.
Ideal for established businesses requiring monthly financial maintenance and clean, reconciled books.
A Senior Assistant has 5 years of deep QBO experience. They handle complex journal entries, payroll integration, sales tax filings, and custom reporting. They are proactive in identifying cash flow trends and can assist with year-end closing of the books for tax prep.
Ideal for high-volume companies or multi-entity businesses requiring advanced financial management.
Your QuickBooks Online Assistant works with high accuracy, total discretion, and a focus on GAAP (Generally Accepted Accounting Principles). They manage your transaction feeds, follow up on missing receipts, and keep your financial data up-to-date, ensuring you never have to guess how much money is in the bank.
Hiring the right QBO assistant allows you to scale your business with confidence, knowing your financial foundation is solid and your records are audit-ready.
Review bank feeds and assign every transaction to the correct account.
Match bank statements to QBO records to ensure every penny is accounted for.
Enter vendor bills, track due dates, and ensure timely payments.
Create and send invoices to clients and track incoming payments.
Organize and attach digital receipts to transactions for a paperless audit trail.
Monitor overdue invoices and send professional payment reminders to clients.
Pull monthly Profit & Loss statements, Balance Sheets, and Cash Flow reports.
Sync payroll data and ensure wages and taxes are recorded correctly.
Organize and streamline your accounts to make reporting easier to read.
Monitor collected sales tax and prepare data for quarterly or monthly filings.
Verify employee reimbursements and categorize company card spend.
Prepare the year-end General Ledger and supporting docs for your tax preparer.
Know exactly where your money is going with books that are updated weekly or daily.
Eliminate the “April Scramble” by having perfectly organized records all year long.
Ensure every business expense is captured and categorized to lower your tax liability.
Ataraxis does the heavy lifting by thoroughly screening and vetting virtual assistants before they’re matched with you. This means you won’t waste time sorting through unqualified candidates.
Ataraxis virtual assistants are fluent in English and skilled at communicating professionally, ensuring there’s no miscommunication in your day-to-day tasks.
Unlike many freelancers who may not align with your work hours, Ataraxis virtual assistants are willing (and happy) to work in your time zone, making collaboration seamless.
All Ataraxis VAs are college educated and have specialized experience in various fields, so you can trust them to hit the ground running.
Hiring through Ataraxis gives you access to ongoing support. If your team of virtual assistants needs adjustments, Ataraxis is there to help, unlike freelancer platforms where you’re on your own.
Freelancer platforms often attract short-term gig workers who juggle multiple client projects at the same time. Ataraxis virtual assistants are committed to building lasting partnerships with one employer, becoming a true extension of your team.
When you’re ready to hire a quickbooks online assistant, the best location depends on the mix of cost, language skills, time-zone overlap, and talent depth your business needs. Here’s a quick tour of the best regions, each with clear advantages and a few trade-offs, to help you decide where to hire a quickbooks online assistant who fits your workflow.
See how each country ranks in the Global Outsourcing Talent Index.
Pros:
It’s no surprise that many business owners choose to hire a Filipino virtual assistant. Candidates from this region have strong English proficiency, familiarity with western business culture, and experience working for U.S. clients. 24/7 support is also easy because night-shift work is common.
This region excels in customer service, lead generation, virtual assistance, data entry, bookkeeping, medical billing, and healthcare administrative support.
Cons:
Increasing demand for Filipino VAs is slowly pushing wages up and internet outages during typhoon season occasionally interrupt service.
*Ataraxis virtual assistants from this region have power and internet backups to minimize service interruption and are willing to work in your time zone.
Pros:
Near-shore time zones mean you can hire a virtual assistant who works the same hours as your U.S. team, reducing lag on urgent tasks. Businesses with a large Spanish-speaking customer base may also benefit from hiring bilingual virtual assistants.
This region excels in sales development, business development, digital marketing, customer success, and account management.
Cons:
Hourly rates are much higher and the talent pool is much smaller compared to the Philippines and other regions.
Pros:
Highly educated, English-first workforce with a neutral accent, which is a big plus for phone-based support, especially for U.K. and Australian companies. South Africa overlaps with U.S. mornings and U.K. afternoons, which is ideal for trans-Atlantic operations.
This region excels in virtual assistance, healthcare administrative support, sales development, business development, digital marketing, customer success, content moderation, and account management.
Cons:
Cost of talent sits between Latin America and the Philippines, trimming, but not eliminating, cost savings.
Pros:
Rapidly growing BPO sector that is less competitive compared to the Philippines and Latin America. Top candidates from this region have accents that are almost indistinguishable from U.S. based staff.
This region excels in virtual assistance, executive assistance, software engineering, accounting, data entry, social media management, and business development.
Cons:
Infrastructure and internet reliability still improving outside major hubs.
Pros:
Near-shore location for U.S companies delivers real-time collaboration for East-Coast teams and fluent English support. Very competitive operating costs versus onshore hires.
This region excels in customer service, BPO call centers, healthcare claims, technical support, and help desk support.
Cons:
Smaller population means fewer specialised VAs, so scaling a large team may be harder. Hourly rates trend closer to Latin American levels given limited supply.
Pros:
Countries in this region are well-known for high education levels and strong work ethic. Arguably, the deepest talent pools for technical roles and has an ideal time zone overlap for European companies.
This region excels in software engineering, quality assurance, DevOps, data analytics, and other technical roles.
Cons:
Costs are much higher than the Philippines, East Africa, and time zone differences may be a bigger obstacle for U.S. companies.
Hiring your first quickbooks online assistant is perfectly doable on your own, but most business owners underestimate the hours it takes to sift through resumes, schedule calls, and run multiple interview rounds. Research shows that the DIY path typically drags on for weeks (or months), involves several interviews, and can still lead to mis-hires if you rush the vetting stage.
List everything you want your virtual assistant to own and create detailed instructions. Clarifying scope upfront helps with long term retention and minimizes confusion.
Having a set schedule helps create structure and consistency.
Write a descriptive JD with required experience, KPIs, schedule expectations, etc.
Post your job description to virtual assistant websites and craft a recruitment message you can use to reach out to candidates directly.
Expect to screen 40-100 candidates to find your ideal virtual assistant.
Give 2-3 finalist candidates a short take-home assignment to test their attention-to-detail, responsiveness, and work product.
A bad hire can cost up to 50% of first-year pay, so doing your due diligence is cheap insurance.
Draft an employment or contractor agreement, include an NDA, and grant tool access.
When you hire a quickbooks online assistant through Ataraxis, you skip steps 2-7, saving you weeks of lost productivity.
We source top talent globally from regions including the Philippines, Latin America, South Africa, and East Africa, and beyond.
Our team screens over 200 applicants with a 5% acceptance rate. Every candidate goes through:
You’ll only meet the top 3–4 finalists we’ve personally vetted and approved.
Read more about our vetting process here.
For each role, we’ll shortlist 3–4 highly qualified finalists based on your requirements. You’ll have the opportunity to interview each candidate and decide who’s the best fit for your team.
We set up and maintain secure VPN access and use timekeeping and productivity monitoring tools to ensure accountability. All staff are trained in data security best practices to maintain compliance and confidentiality.
Protecting PHI is a top priority. All staff sign Business Associate Agreements (BAAs) and strict confidentiality agreements, and Ataraxis signs BAAs with all of our customers. Our internal processes and systems are designed to maintain full HIPAA compliance at every level.
Ataraxis has been operating for just under two years, but our roots run deep. Our founder has led a successful recruitment business for nine years, employing global talent within that company as well. (We eat our own cooking.)
Yes. Once hired, your chosen candidate will work exclusively for you on a full-time basis. They’ll act as a dedicated member of your team, fully aligned with your goals and workflow.
We take care of all the back-end work including compliance, paperwork, and payroll. You’ll simply receive a monthly Stripe invoice for each person you hire, making the process seamless and hassle-free.
No. Our agreements are month-to-month, giving you complete flexibility. There are no deposits or lock-in contracts.
Hiring a quickbooks online assistant saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great quickbooks online assistants often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your quickbooks online assistant will match your local time zone, making teamwork easy and smooth.
US-based quickbooks online assistants usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time quickbooks online assistants starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time quickbooks online assistants because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find quickbooks online assistants deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your quickbooks online assistant fully onboarded and familiar with your business, ensuring you work well together from the very beginning.
No. Usually, you provide “View-Only” access or use bank feeds within QBO so they can see transactions without having the power to move money.
You can simply add them as a “Standard User” or “Accounting Firm” user within your existing QuickBooks Online subscription.
Many of our assistants are experienced in data migration and can help organize the transition.
They can use apps like QBO Mobile, Dext, or a shared Google Drive folder to pull and attach receipts to your transactions.
Yes, if you use a system like Gusto, ADP, or QuickBooks Payroll, they can manage the administrative side of runs.
f you’re tired of staring at a 99 Uncategorized Transactions” notification, a QuickBooks Online Assistant from Ataraxis can take the wheel. Get your time back, get your books clean, and get the financial clarity you deserve.
Start Hiring a Quickbooks Online Assistant Today
