Running a business means your inbox never stops. You’re sorting endless emails, drafting replies, chasing follow-ups, scheduling meetings, and trying to keep important messages from getting buried. The clutter builds up quickly, and every hour spent on inbox management is an hour lost to more valuable work.
That’s where Ataraxis comes in.
We help businesses hire an Email Management Virtual Assistant who organizes, prioritizes, and manages communication so you can focus on what matters most. From filtering and drafting to scheduling and follow-ups, your virtual assistant email management hire becomes an essential part of keeping your workflow smooth and your relationships strong.
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
Instead, it often becomes a constant source of stress. Between client emails, internal updates, newsletters, and follow-ups, it’s easy to miss critical messages or spend hours sorting through clutter.
Trying to manage it all yourself means late replies, overlooked leads, and less time for high-priority work. An Email Management Virtual Assistant takes that burden off your plate, ensuring your inbox works for you, not against you.
Set up folders, filters, and tags for seamless navigation.
Flag urgent messages and sort routine communication.
Write professional replies that align with your tone and brand.
Ensure no lead, client, or opportunity goes unanswered.
Sync emails with your schedule for smooth planning.
Clear clutter and keep only what matters.
Set up systems for faster, consistent responses.
Provide weekly updates on inbox trends and response times.
Keep email contacts updated, organized, and synced across platforms.
Keep your inbox organized and efficient.
Maintain client communication and ensure relationships stay strong.
Manage high-level communication, scheduling, and priorities.
Create, schedule, and track email campaigns that drive engagement.
Support back-office communication and task tracking.
Manage outreach, follow-ups, and nurture opportunities from your inbox.
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VAs experienced with tools like Gmail, Outlook, Superhuman, and Slack.
One predictable rate covers everything.
As who work in your time zone for real-time responsiveness.
Background checks and skill tests ensure reliable inbox management.
Strict confidentiality and secure workflows protect sensitive communication.
If your inbox is overflowing and you’re losing time to endless email triage, it’s time to hire an Email Management Virtual Assistant through Ataraxis. You’ll stay responsive, protect key relationships, and regain hours in your day for high-value work.
Start Hiring a Virtual Assistant Today
A full-time offshore teammate who manages your inboxes, drafts and sends replies, sets rules and filters, books meetings, and keeps you at inbox zero while matching your voice and priorities.
Gmail, Outlook, Superhuman, Front, Help Scout or Gorgias for shared mailboxes, Calendly or Calendars, Slack or Teams, and your CRM or project tools.
Yes. Your Email Management VA retains your style guide and response playbook, including tone, do’s and don’ts, compliance notes, and escalation rules, then applies them to every draft.
You set the decision matrix that defines what the VA handles and what gets escalated. The Email Management VA answers common requests, uses your approved templates for standard cases, and routes edge cases or high-risk items to you.
Yes. They can run executive, team, and support inboxes, keep clear tags and ownership, and log actions so nothing is missed.
Yes. They propose times, send invites, resolve conflicts, add agendas and locations, and include prep notes or files in each event.
They unsubscribe from low-value lists, move marketing emails to digests, publish FAQ snippets, and push repeat questions to help articles to lower incoming volume.
Yes. They build and maintain canned responses for common scenarios, personalize as needed, and update templates based on your feedback.
Yes. They log key emails, create tasks, update deal or ticket status, and keep records synced with HubSpot, Salesforce, Pipedrive, Asana, ClickUp, or similar tools.
Access is role based with two-factor authentication, encrypted connections, and NDAs. The VA follows least-privilege access and never stores passwords outside approved managers.
Yes. They can coordinate flights and hotels within policy, track receipts, prep meeting briefs, and file notes to the CRM.
Hiring an Email Management virtual assistant saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great Email Management virtual assistants often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your Email Management virtual assistant will match your local time zone, making teamwork easy and smooth.
US-based Email Management virtual assistants usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time Email Management virtual assistants starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time Email Management virtual assistants because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find Email Management virtual assistants deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your Email Management virtual assistant fully onboarded and familiar with your business, ensuring you work well together from the very beginning.
