Hire cost effective virtual assistants with great communication skills who are willing to work in your time zone
We’ll help you find the ideal candidate and provide support through the onboarding process
We review hundreds of candidates each week and only accept the top 2%
No hidden fees or long term contracts
George reached out to me on LinkedIn, and while I rarely respond to cold outreach offering services, his approach felt thoughtful and genuine, so I decided to explore what his firm had to offer. We’ve been considering offshore talent for several years but hadn’t made the leap, as we hadn’t found the right offshore partner. Recently, we started working with Ataraxis, and it’s been a fantastic experience—they quickly sourced an exceptional contractor for our recruiting team and ran a smooth, efficient process from start to finish.
I was pretty hesitant about hiring people offshore, but had a fantastic experience working with Ataraxis to hire a virtual recruiter for my business. They connected me with Anabel, who’s based in the Philippines and has been incredible—she’s extremely hard-working, quick to learn, and always brings a great attitude to her work. Now I’m thinking about how I can build a team around her.
The entire process with Ataraxis has been seamless, and they regularly check in to make sure I’m happy with the service they’ve provided. It’s clear they truly care about their clients’ success. I highly recommend Ataraxis to anyone looking to grow their team with quality talent!
Highly Recommend!
I had the absolute pleasure of working with George, and I can confidently say that his expertise and guidance have been game-changing for my business. On our first conversation, George provided clear, actionable strategies tailored to my recruitment challenges. His deep industry knowledge, tested outreach methods, and data-driven approach set him apart.
If you’re a recruiter or business owner looking for expert-level guidance on client acquisition, outreach, and recruitment processes, I highly recommend working with George. His advice is practical, results-driven, and delivered with professionalism and genuine care for your success.
Thank you, George, for your time, insights, and the motivation to push forward with confidence!
I made a hire through Ataraxis a few months ago.
As it goes in any hiring process, when you meet the right person, you know immediately. I knew when I met the 5th candidate that she’d be the one.
3 weeks into her job she had a fundamental mastery of her own responsibilities. 2 weeks later, she assumed a whole new set of responsibilities on top of that. And now she’s a fully integrated part of my team.
10/10 will work with Ataraxis again.
George and his team did a fantastic job placing a Talent Sourcer on my team. She’s smart, communicates well, works diligently, and is a self-starter. Bonus points, her background (10 years!) is in an industry directly adjacent to ours. As such, she was able to catch on extremely fast and onboarding her was a breeze. My only gripe is that I wish I had taken this on sooner. Thanks Ataraxis!
George has been a great help throughout this process, which was new to us. His team sourced some great candidates for us to choose from, and we are really happy with our hire. George has also conducted regular check-ins and follow-ups. He is happy to share his personal insights and experience around structuring the job description, onboarding, and getting the best out of this recruitment process. I would definitely recommend George and his business for VA solutions.
But when inboxes overflow, schedules collide, documents go missing, and reporting falls behind, productivity takes a hit. Internal hiring is costly, and spreading admin work across your team leads to distractions and burnout.
Trying to manage everything in-house pulls focus away from revenue-generating work and strategic priorities. A Virtual Administrative Assistant keeps your operations organized, responsive, and running smoothly without adding overhead.
Hiring virtual administrative assistants through Ataraxis puts vetted, MBA-level support on your team at a fraction of U.S. salaries. These top-tier professionals blend effortlessly into daily operations, keeping schedules tight and tasks handled while your budget stretches further.
Here’s how virtual administrative assistant companies like Upwork, Fiverr, OnlineJobs.PH, and Ataraxis compare on key hiring criteria.
MBA, with 8 years of experience in healthcare, finance, and HR
MBA, with 9 years of experience in marketing, accounting, and professional services
Master’s degree, with 8 years of experience in finance, software, and consulting
MBA, with 12 years of experience in manufacturing, real estate, and hospitality
A Virtual Administrative Assistant (AA) is a reliable professional who ensures your business runs smoothly by managing essential administrative and organizational tasks.
Hiring a Virtual AA allows you to delegate routine responsibilities, giving you more time to focus on core operations and strategic initiatives.
A Junior Administrative Assistant typically has 0-2 years of experience and is responsible for basic administrative tasks such as answering phones, scheduling appointments, and handling data entry. Familiar with standard office software like Microsoft Office and Google Workspace and work well under direction.
Ideal for businesses needing assistance with routine, entry-level tasks and basic organizational support.
With 2-5 years of experience, a Mid-Level Administrative Assistant handles a wider range of responsibilities, including managing calendars, preparing reports, and coordinating meetings. Proficient in project management tools, CRMs, and advanced office software. Capable of working independently, they provide reliable support, often handling more complex tasks that require problem-solving and organizational skills.
Perfect for businesses looking for dependable, proactive support.
A Senior Administrative Assistant has 5+ years of experience and excels in managing high-level administrative functions. Oversee office operations, support senior management, and handle confidential information with discretion. Proficient in advanced software tools, including CRMs and project management platforms, provide strategic support, lead administrative projects, and mentor junior staff.
Best suited for businesses requiring a seasoned professional to manage critical administrative tasks and lead office operations.
Your ideal Virtual Administrative Assistant should bring sharp organizational skills, clear communication, and a solid understanding of your daily operations. You’ll enjoy working with someone who manages inbox overload, streamlines scheduling, keeps documents and spreadsheets current, and updates CRMs and invoices, all while using digital tools to move tasks along quickly.
Hiring the right Virtual Administrative Assistant cuts the admin clutter and gives you more time for revenue-driving projects and strategic decisions, letting you grow the business while keeping workload and stress in check.
Handle scheduling, inbox management, and phone communications to keep daily operations running smoothly.
Create, format, and organize reports, spreadsheets, slide decks, and internal documents.
Input and update accurate information across CRMs, databases, and spreadsheets.
Respond to inquiries via email or chat and assist with basic client communication and follow-ups.
Support team members with various day-to-day administrative or coordination tasks.
Book meetings, send invites, and manage reminders while avoiding scheduling conflicts.
Arrange domestic and international travel, accommodations, and itineraries.
Organize digital files, maintain naming conventions, and manage shared drives or cloud storage.
Track expenses, prepare invoice drafts, and assist with reconciliation tasks.
Liaise with external vendors to schedule services, confirm orders, or request quotes.
Conduct online research on suppliers, tools, or market trends and compile findings in usable formats.
Assist with maintaining task boards, productivity tools, and basic CRM upkeep to support team efficiency.
Focus on strategic priorities while routine tasks are handled efficiently.
Flexible support without the need for full-time staffing.
Maintain order and structure in your operations.
Ataraxis does the heavy lifting by thoroughly screening and vetting virtual assistants before they’re matched with you. This means you won’t waste time sorting through unqualified candidates.
Ataraxis virtual assistants are fluent in English and skilled at communicating professionally, ensuring there’s no miscommunication in your day-to-day tasks.
Unlike many freelancers who may not align with your work hours, Ataraxis virtual assistants are willing (and happy) to work in your time zone, making collaboration seamless.
All Ataraxis VAs are college educated and have specialized experience in various fields, so you can trust them to hit the ground running.
Hiring through Ataraxis gives you access to ongoing support. If your team of virtual assistants needs adjustments, Ataraxis is there to help, unlike freelancer platforms where you’re on your own.
Freelancer platforms often attract short-term gig workers who juggle multiple client projects at the same time. Ataraxis virtual assistants are committed to building lasting partnerships with one employer, becoming a true extension of your team.
When you’re ready to hire a virtual administrative assistant, the best location depends on the mix of cost, language skills, time-zone overlap, and talent depth your business needs. Here’s a quick tour of the best regions, each with clear advantages and a few trade-offs, to help you decide where to hire a virtual assistant who fits your workflow.
Pros:
It’s no surprise that many business owners choose to hire a Filipino virtual administrative assistant. Candidates from this region have strong English proficiency, familiarity with western business culture, and experience working for U.S. clients. 24/7 support is also easy because night-shift work is common.
This region excels in customer service, lead generation, virtual assistance, data entry, bookkeeping, medical billing, and healthcare administrative support.
Cons:
Increasing demand for Filipino VAAs is slowly pushing wages up and internet outages during typhoon season occasionally interrupt service.
*Ataraxis virtual administrative assistants from this region have power and internet backups to minimize service interruption and are willing to work in your time zone.
Pros:
Near-shore time zones mean you can hire a virtual administrative assistant who works the same hours as your U.S. team, reducing lag on urgent tasks. Businesses with a large Spanish-speaking customer base may also benefit from hiring bilingual virtual assistants.
This region excels in sales development, business development, digital marketing, customer success, and account management.
Cons:
Hourly rates are much higher and the talent pool is much smaller compared to the Philippines and other regions.
Pros:
Highly educated, English-first workforce with a neutral accent, which is a big plus for phone-based support, especially for U.K. and Australian companies. South Africa overlaps with U.S. mornings and U.K. afternoons, which is ideal for trans-Atlantic operations.
This region excels in virtual assistance, healthcare administrative support, sales development, business development, digital marketing, customer success, content moderation, and account management.
Cons:
Cost of talent sits between Latin America and the Philippines, trimming, but not eliminating, cost savings.
Pros:
Rapidly growing BPO sector that is less competitive compared to the Philippines and Latin America. Top candidates from this region have accents that are almost indistinguishable from U.S. based staff.
This region excels in virtual assistance, executive assistance, software engineering, accounting, data entry, social media management, and business development.
Cons:
Infrastructure and internet reliability still improving outside major hubs.
Pros:
Near-shore location for U.S companies delivers real-time collaboration for East-Coast teams and fluent English support. Very competitive operating costs versus onshore hires.
This region excels in customer service, BPO call centers, healthcare claims, technical support, and help desk support.
Cons:
Smaller population means fewer specialised VAAs, so scaling a large team may be harder. Hourly rates trend closer to Latin American levels given limited supply.
Pros:
Countries in this region are well-known for high education levels and strong work ethic. Arguably, the deepest talent pools for technical roles and has an ideal time zone overlap for European companies.
This region excels in software engineering, quality assurance, DevOps, data analytics, and other technical roles.
Cons:
Costs are much higher than the Philippines, East Africa, and time zone differences may be a bigger obstacle for U.S. companies.
Hiring your first virtual administrative assistant is perfectly doable on your own, but most business owners underestimate the hours it takes to sift through resumes, schedule calls, and run multiple interview rounds. Research shows that the DIY path typically drags on for weeks (or months), involves several interviews, and can still lead to mis-hires if you rush the vetting stage.
List everything you want your virtual administrative assistant to own and create detailed instructions. Clarifying scope upfront helps with long term retention and minimizes confusion.
Having a set schedule helps create structure and consistency.
Write a descriptive JD with required experience, KPIs, schedule expectations, etc.
Post your job description to virtual administrative assistant websites and craft a recruitment message you can use to reach out to candidates directly.
Expect to screen 40-100 candidates to find your ideal virtual assistant.
Give 2-3 finalist candidates a short take-home assignment to test their attention-to-detail, responsiveness, and work product.
A bad hire can cost up to 50% of first-year pay, so doing your due diligence is cheap insurance.
Draft an employment or contractor agreement, include an NDA, and grant tool access.
When you hire a virtual administrative assistant through Ataraxis, you skip steps 2-7, saving you weeks of lost productivity.
We source top talent globally from regions including the Philippines, Latin America, South Africa, and East Africa, and beyond.
Our team screens over 200 applicants with a 5% acceptance rate. Every candidate goes through:
You’ll only meet the top 3–4 finalists we’ve personally vetted and approved.
For each role, we’ll shortlist 3–4 highly qualified finalists based on your requirements. You’ll have the opportunity to interview each candidate and decide who’s the best fit for your team.
We set up and maintain secure VPN access and use timekeeping and productivity monitoring tools to ensure accountability. All staff are trained in data security best practices to maintain compliance and confidentiality.
Ataraxis has been operating for just under two years, but our roots run deep. Our founder has led a successful recruitment business for nine years, employing global talent within that company as well. (We eat our own cooking.)
Yes. Once hired, your chosen candidate will work exclusively for you on a full-time basis. They’ll act as a dedicated member of your team, fully aligned with your goals and workflow.
We take care of all the back-end work including compliance, paperwork, and payroll. You’ll simply receive a monthly Stripe invoice for each person you hire, making the process seamless and hassle-free.
No. Our agreements are month-to-month, giving you complete flexibility. There are no deposits or lock-in contracts.
Hiring a virtual administrative assistant saves money compared to having full-time office staff. This lets you and your team focus more on growing your business and doing what you do best.
Great virtual administrative assistants often come from countries and regions like the Philippines, South Africa, Latin America, East Africa, and Eastern Europe. These countries are known for their skilled workers who speak fluent English and have strong work ethics.
Yes! At Ataraxis, your virtual administrative assistant will match your local time zone, making teamwork easy and smooth.
US-based virtual administrative assistants usually cost $25 to $50 per hour. Ataraxis offers MBA-level, full-time virtual administrative assistants starting at just $11 per hour. This means you get great help for up to 70% less.
We keep your information safe by using secure VPN connections, regular monitoring, and privacy agreements signed by every virtual assistant.
Payments are easy and secure with Stripe. We also promise 100% satisfaction – if you’re not happy, we’ll fix it right away.
Ataraxis only offers full-time virtual administrative assistants because they provide more consistent help, become part of your team, and show greater commitment.
Ataraxis uses software to monitor your assistant’s activities, ensuring they are always working efficiently and staying productive.
It’s best to set up clear communication methods right from the start. You can use popular tools like Slack, WhatsApp, Zoom, or email, based on what works best for you.
Your satisfaction is our #1 priority. If you’re not happy, we’ll quickly address the issue and find you a better match, or issue a prorated refund if needed.
Great communication skills, attention to detail, strong work ethics, time zone alignment, work from home readiness, and problem solving skills. We carefully choose assistants based on their skills, experience, availability, and special abilities to make sure they match your business needs.
Yes! Many businesses find virtual administrative assistants deliver even better quality work, especially for specialized tasks.
Paying very low rates, like $2-3 per hour, usually means getting less skilled workers and lower quality work. Ataraxis offers affordable assistants who are highly skilled.
It usually takes 1-2 weeks to get your virtual administrative assistant fully onboarded and familiar with your business, ensuring you work well together from the very beginning.
They provide the same administrative support remotely, without the cost of office space, equipment, benefits, or long-term hiring commitments.
They can work with email platforms, calendars, CRMs, project management tools, spreadsheets, accounting software, and communication tools like Slack or Teams.
Yes. They follow your SOPs, tools, and processes to work as a seamless extension of your team.
Yes. They are trained to prioritize tasks, manage deadlines, and support multiple workflows without losing accuracy or organization.
Absolutely. They work based on your documented processes, preferences, and communication style.
If you’re juggling nonstop administrative tasks with a team that’s already stretched thin, it’s time to bring in a Virtual Administrative Assistant from Ataraxis. You’ll reduce workload, streamline daily operations, and reclaim the time needed to focus on growth, strategy, and high-impact work that moves your business forward.
Start Hiring a Virtual Administrative Assistant Today
